Business Process

DNP 

Module

Student Financials

Prerequisites

There must be a body of students who fall under the criteria to be dropped for non-payment.

Description

This Job Aid illustrates how to run the DNP process in Update Mode.  Once this process has been completed, students will be removed from those classes that have not been paid in full.

1.

Log in to an account with administrative privileges.

2.

Click [] then [] and navigate to SDCCD Development > Customizations > Student Financials > Drop for Non-Payment (DNP)…

3.

Click “Search”.

4.

Review the Run Control:

• Verify that the “*Business Unit” field = “SDCCD”

• Verify that the “*Term” field has the appropriate term (the term students are to be dropped from).

• IMPORTANT: The “Report Only” check box should NOT be checked/selected.

Click “Run” and then the “Process Monitor” link.

5.

Periodically click “Refresh” until the “Run Status” column = “Success” and the “Distribution Status” = “Posted”. 

6.

Click [] then [] then [] to return to the Main menu.

7.

Navigate to Reporting Tools > Query > Query Manager.

8.

In the “begins with” field, enter “X_SF_DNP_STDNTS_DROP” and then click “Search”.

9.

Click “Edit”.

10.

Click the “Run” page (tab).

11.

In the “Term” field, enter the appropriate Term.  In the “Enrl Req Date” field, enter the date you ran the job in Update Mode (normally today’s date).  Click “OK”.

12.

From the generated spreadsheet data, make a note of the first and last numbers in the “Enrl Request ID” column.  In the screenshot below, those numbers are “0000015980” and “0000016002”.

13.

Click [] then [] then [] to return to the Main menu.

14.

Navigate to Records and Enrollment > Enroll Students > Mass Enrollment.

15.

Click the “Search” button to display a list of Run Controls.  Click/Select “X_SR_BATCH_DNP”.

16.

Enter the first Enrollment Request ID (from the query) into the “*From Enrollment Request ID” field.  Enter the last Enrollment Request ID (from the query) into the “To Enrollment Request ID” field.  Click “Run”.

17.

Select “Stud Records Mass Enrollment” (Process name: “SRPCEMSS”) then click OK.

18.

Take note of the “Process Instance” # and then click the “Process Monitor” link.

19.

The process is complete once the “Run Status” column = “Success” and the “Distribution Status” column = “Posted” for your Instance

The charges won't be removed from any student's account until Tuition Calculation has been run.  The Tuition Calculation process will remove the charges from those student accounts that have not been paid.

20.

End of job aid.