Cashiering - GL Interface

Label	Description

Label	Description
Business Process	Integration Broker
Module	Student Financials
Prerequisites	Cashier(s) should have transactions. Cashier’s Office should be closed. “GL Interface Required” box for Tender and Target Keys must be check-marked. “GL Interface Required” box for Cashiering Office should NOT be check-marked. User must be signed in as “SFBATCH”
Description	This Job Aid illustrates how to generate cashiering entries and how to use a query to see and/or download query results to Excel.

Instructions:

Step	Action

Step	Action
1.	Click on [] then [] and navigate to toStudent Financials -> GL Interface -> Generate Cashiering Entries -> …

Step	Action

Step	Action
2.	If you know the Run Control ID, enter it into the “Run Control ID” field --- OR --- click “Search” to display a list of Run Control ID’s. Based on your Campus and Cashier Office, select the appropriate “Run Control ID”.

Step	Action

Step	Action
3.	Verify: “Business Unit” field = “SDCCD” (Should already be populated) “Journal Template” field = “SF/GL” (Should already be populated) “Term” field = Enter the appropriate Term Click “Save”. Click “Run”.

Step	Action

Step	Action
4.	Click “OK”.

Step	Action

Step	Action
5.	Periodically click “Refresh” until the “Run Status” column reads “Success” and the “Distribution Status” column reads “Posted” for your instance.

Step	Action

Step	Action
6.	Click the “New Window” link located at the top right corner to open a new window.

Step	Action

Step	Action
7.	In the new window, click [] then [] and select “Review Accounting Lines”.

Step	Action

Step	Action
8.	Confirm that the “Business Unit” field = “SDCCD”. Click “Search”

Step	Action

Step	Action
9.	Click the circle next to “Run Date and Sequence Number” so that a black dot appears in the circle. Enter/select the appropriate “Run Date” and “Sequence Number”. You can also click the magnifying glass to display a list of “Sequence Numbers” and “Process Instances”.

Step	Action

Step	Action
10.	Click “View Accounting Line Records” to view the results.

Step	Action

Step	Action
11.	Click the “New Window” link at the top, right-hand corner of the screen to open another new window.

Step	Action

Step	Action
12.	In the new window, click [] then [] to return to the top menu.

Step	Action

Step	Action
13.	Navigate to: Reporting Tools -> Query -> Query Manager…

Step	Action

Step	Action
14.	In the “begins with” field, enter “X_SF_GL”. Click “Search”. A list of Queries will be displayed.

Step	Action

Step	Action
15.	Locate the appropriate Query. Click its “Edit” link.

Step	Action

Step	Action
16.	Scroll to the bottom of the list to line 50. Click the funnel [] at line .

Step	Action

Step	Action
17.	Enter the appropriate Instance Number into the “Constant” field. Click “OK”.

Step	Action

Step	Action
18.	Click the “Run” page (tab).

Step	Action

Step

Action

19.

The following box will appear. Filling in the fields is optional for this particular query. However, these fields can be used to narrow the parameters of the query based on “Item Type” and/or a specific “Student ID”.

Click “OK” to display the results of the query. If the data is too wide for your screen, use the scroll bar at the bottom to see the part of the query that is off-screen.

Step	Action

Step	Action
20.	Click the “Download to Excel” option to download the query data to Excel.

Step	Action

Step	Action
21.	End of Job Aid