Business Process

Cashiering

Module

Student Financials 

Prerequisites

Cashiers, Registers, and Tenders must already be set-up in the system.  Registers that Cashiers are eligible to use must already be set-up.  The Cashier Office to be opened must already be closed.

Description

This Job Aid illustrates how to open a Cashier Office [Steps 1-3], open Registers [Steps 4-5], and Open Cashiers [Steps 6-11]

1.

Click on [

2.

Verify that the “Business Unit” field =“SDCCD”.

If you already know the Cashier’s Office, enter it into the “Cashier’s Office” field.  If not, click the “Search” button to display a list to select from.  Click the appropriate Cashier’s Office (e.g. CITY1).

3.

Verify that the “Current Business Date” field is correct.

Click on the “Open Cashier Office” button [

The sample screenshot below shows that Cashier Office “CITY1” has been opened.

4.

Click the “Open Registers” page (tab).

Click the magnifying glass [

5A.

The “Tender Details” section is where the various forms of payment will be assigned to the Register.  Click the magnifying glass [] next to the “*Tender Key” field to display a list of Tenders.  Click the appropriate “Tender Key” and it will populate into the “Tender Key” field.  To assign more than one “Tender Key” to the Register, click the plus sign [] in the “Tender Details” section and repeat this step until all Tender Keys have been assigned.

NOTE: Assigning specific Tender Keys to a Register restricts that Register to only those Tender Keys.

The sample screen-shot below shows that the following “Tender Keys” have been assigned to Register CI101: CASH, CHEK, MAST, VISA

5B.

Each Cashier should be assigned to a unique “Register”.  So, if you have two Cashiers, two Registers need to be opened.  If you have three Cashiers, three Registers need to be opened, etc.  Click on the plus sign [