Business Process

Accounts Receivable 

Module

Student Financials 

Prerequisites

Student must be enrolled in a class before a parking permit can be assigned and purchased.

Description

This Job Aid illustrates how to assign a parking permit to a student’s account (Steps 1 through 6).  Steps 7 through 9 provide an additional example of how to assign a motorcycle permit to a student’s account.

1.

Click on [] then [] and navigate to Student Financials -> Tuition and Fees -> Assign Optional Fees… 

2.

Click in the “ID” field and enter the student’s ID.

(Do NOT click the magnifying glass [] next to the ID field or you will pull up every student in the system)

3.

Click the Search Button [].

4.

Adding an AUTO Parking Permit

Click on the magnifying glass [] in the “AUTO” row under the “*Valid Value” column to view the options for Parking Permits.

The *Valid Value column defaults to “XAUTO”.

Additional Information

Although this Job Aid illustrates the steps to assign a Parking Permit, there are other options available at this step.

“AUTO” = Use to add an Auto Parking Permit

“CRPL” = Use to add a Carpool Parking Permit

“RPAUTO” = Use to add a Replacement Parking Permit

“XAUTO” = Use to back out an Auto Permit

“XCRPL” = Use to back out a Carpool Permit

“XRAUTO” = Use to back out a Replacement Parking Permit

(To add a Motorcycle Parking Permit, skip to Step 8)

“MOTO” = Use to add a Motorcycle Parking Permit

“XMOTO” = Use to back out a Motorcycle Parking Permit

5.

Click the [] option to add a Parking Permit for a car/automobile to the student’s account.

[The “Flat Amount” column will change to $25 if the student has a BOGW fee waiver.]

6.

The box in the “*Valid Value” column changes to “AUTO” and the “Flat Amount” changes to “40.00”

Click on the “Calculate Tuition and Fees” button [] to apply the fees to the student’s account.  If this button is not clicked, the Parking Permit will NOT be added to the student’s account.

(Warning: Do NOT click the [] Button.  This will NOT apply the fees to the student’s account)

An AUTO Parking Permit has been added to the student’s account

7.

Adding a MOTO Parking Permit

Click on the magnifying glass [] under the “*Valid Value” column in the “MOTO” row to view Parking Permit options.

The “*Valid Value” column defaults to “XMOTO”.

8.

Click on the [] option to add a Motorcycle Parking Permit to the student’s account.

9.

The box in the “*Valid Value” column changes to “MOTO” and the Flat Amount changes to “17.50”

Click on the “Calculate Tuition and Fees” button [] to apply the fees towards the student’s account.  If this button is not clicked, the fees will NOT apply to the student’s account.

(Warning: Do NOT click the [] Button.  This will NOT apply the fees to the student’s account)

10.

End of job aid.