Creating A Course List - Third Party Contracts

Label	Description
Business Process	Third Party Contracts
Module	Student Financials
Prerequisites	There must be a Third Party Contract that requires the use of a Course List.
Description	This Job Aid illustrates how to create a Course List for a Third Party Contract and how it will affect the Third Party Contract.

Instructions:

Step	Action
1.	Click on [] then [] and navigate to to Set up SACR > Product Related > Student Financials > Course and Class Fees > Course Lists

Step	Action
2.	Click the “Add a New Value” page (tab).

Step

Action

3.

Confirm that the “SetID” field = “SDCCD”

The name of a Course List consists of nine numbers (e.g. “221930001”). The naming convention for a Course List is as follows:

The first number is the campus (“1” = City; “2”= Mesa; “3” = Miramar)
The next four numbers is the term (g. “2193” = Spring 2019)
The last four numbers follow a 4-digit numeric sequence depending on how many Course Lists have already been created for the term (g. “0001”, “0002”, “0003”, etc).

So, “221930001” = Mesa, for the Spring 2019 term (semester), and it is the first Course List for the term.

Click “Add”.

Step	Action
4.	Enter the “*Description”, “Short Description” and “Long Description” for the Course List.

Step	Action
5.	Enter a “1” into the “*Sequence Number” field for the first class you want your Course List to cover. Then click the magnifying glass [] to search for the classes to be covered. A list of classes will be displayed. [*Note: only the first 300 results can be displayed. In step 6, the search parameters will be narrowed in order to make locating the class easier.*]

Step	Action
6.	In the “Subject Area” field, enter the appropriate Subject Abbreviation (e.g. “ENGL” for English). In the “Catalog Nbr” section, click [] and select the option “contains”. Enter the class catalog number into the “Catalog Nbr” field. Click “Look Up”.

Step	Action
7.	Select the appropriate “Course ID”. Note: There are multiple Classes under each Course ID. If a student drops and adds a class that has the same Course ID but is at a different time or location, the Contract will still pay for the course.

Step	Action
8.	Click “Save”. Click the “plus sign” [] to add any additional classes covered by the Course List. Follow steps 5 – 8 until all classes have added. Keep in mind that the “Sequence Number” field should be filled out sequentially (e.g*. 1, 2, 3, 4, etc.) as classes are added.

Step	Action
9.	End of job aid.