Calculating and Viewing Tuition For Multiple Students

Label	Description
Business Process	Tuition Calculation
Module	Student Financials
Prerequisites	Student must enrollment is required
Description	This Job Aid illustrates how to calculate and view tuition for multiple students using a batch process. This process can be setup so that it automatically calculates tuition at times when processing demands are low.

Instructions:

Step	Action
1.	Click on [] then [] and navigate to to Student Financials -> Tuition and Fees -> Calculate Batch Tuition -> Calculate Tuition

Step

Action

2.

This process can be run by using an already existing Run Control ID or you can add (create) a new value. Creating a Run Control ID that is relevant to the report may help you remember it for future use.

A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

Click the “Add a New Value” page (tab).

Step	Action
3.	Enter the appropriate information into the “Run Control ID” field (e.g. "TEST").

Step	Action
4.	Click the “Add” button [].

Step	Action
5.	Use the Tuition for Multiple Students page to enter the required parameters. These parameters will be used to define the processing rules and data to be included when the process is run.

Step

Action

6.

Use the “Run Option” field to specify what to calculate for this batch of students. There are seven choices:

Calc and Post Tuition, Waivers: Calculates and posts tuition and fee waivers for all students who meet the criteria that you select on this page.

Calculate Tuition only: Calculates but does not post tuition for all students who meet the criteria that you select on this page. This option does not calculate or post waivers.

Calculate Waivers only: Calculates but does not post waivers for all students who meet the criteria that you select on this page. This option does not calculate or post tuition.

Calculate and Post Tuition: Calculates and posts tuition only for all students who meet the criteria that you select on this page.

Calculate and Post Waivers: Calculates and posts fee waivers only for all students who meet the criteria that you select on this page.

Post Tuition only: Posts tuition that you have already calculated.

Post Waivers only: Posts waivers that you have already calculated.

Step

Action

7.

Use the “Select Option” field to specify how students should be selected for tuition calculation. There are two choices:

All students: Calculates tuition for all students, regardless of when their tuition was last calculated.

Required Only: Calculates tuition for students who meet the criteria on the page and for whom the tuition calculation required flag is set to yes.

Step

Action

8.

Click in the “Academic Career” field.

Use the “Academic Career” field to select an optional academic career for which you want to calculate tuition and fees. You can leave this field blank to calculate tuition for all careers limited by your run option and select option settings.

Enter the appropriate information (e.g. “UGRD”) into the “Academic Career” field.

Step	Action
9.	Click in the “Term” field. Use the “Term” field to select an optional term for which you want to calculate tuition and fees. Enter the appropriate information (e.g. “2175”) into the “Term” field.

Step

Action

10.

Click in the “Academic Program” field.

Use the “Academic Program” field to select an optional academic program for which you want to calculate tuition and fees. Leave this field blank to calculate tuition and fees for all eligible students in all academic programs limited by your run option and select options settings.

Enter the appropriate information (e.g. “ASSOC”) into the Academic Program field.

Step	Action
11.	At this point, you would continue to run the Tuition for Multiple Students process just as you would any other PeopleSoft Enterprise Process Scheduler process. Refer to the Running Reports module for an example of running a process.
12.	After you successfully run the process, you will review the messages associated with the calculation. Click the “Display Messages” link []. Enter the Batch ID# into the “Batch ID” field. There are 12 digits in a Batch ID number (e.g. "000000000026"). Click the “Search” [] button.

Step

Action

13.

Use the Fee Calc Messages (Batch) page to review the warning and error messages for all of the students calculated in this batch.

In the “Messages 1” page (tab), the Warnings don't mean that the tuition has not been calculated properly. Rather, these warnings signify whether (or not) certain criteria have been included in the tuition calculation.

Step	Action
14.	Click the “Messages 2” page (tab) []. The “Messages 2” page (tab) displays more fee calculation information.

Step	Action
15.	Next, you will use the Fees After Calculation (Batch) page to see the tuition calculation results. From the Navigator, click the Review Fees After Calculation link

Step	Action
16.	Use the Fees After Calculation (Batch) page to review fees after batch tuition calculation.

Step	Action
17.	Click the “View All” link. The Tuition and Fees pages (tabs) display the tuition and the fees that were calculated for each student.

Step	Action
18.	Click the “Tuition and Fees 2” tab []. The “Tuition and Fees 2” tab displays course and session information.

Step	Action
19.	Click the “Tuition and Fees 3” page (tab) []. The “Tuition and Fees 3” page (tab) displays waivers, calendar, and adjustment information.

Step	Action
20	Click the “Tuition and Fees 4” page (tab) []. The “Tuition and Fees 4” page (tab) displays billing and academic career information.

Step	Action
21.	End of job aid.

mySDCCD Info Hub

Tuition - Calculating and Viewing For Multiple Students

Calculating and Viewing Tuition For Multiple Students

Instructions: