Business Process

Cashiering

Module

Student Financials

Prerequisites

Cashier’s Office should be open.  Cashier should be assigned to a register and to appropriate tenders.

Description

This Job Aid illustrates how to post department receipts (speed types).

1.

Click on [

2.

Verify that the “Business Unit” field = “SDCCD”.  In the “Cashier’s Office” field, enter the appropriate Cashier’s Office.  You can click on the magnifying glass next to the field to display a list of Cashier’s Offices and then choose your Cashier’s Office.  Click the “Add” button.

3.

Enter the appropriate information in the following fields:

• “Target Detail – Amount”

• “Tender Detail – Tender”

• “Tender Detail – Amount”

4.

For the “Target Detail – Speed Type” field, click the “Speed Type” link.

5.

Verify that the “Setid” field = “SDCCD”.  Enter the “General Ledger Unit”. You can click the magnifying glass next to the “General Ledger Unit” field to display a list of Business Units; select the appropriate Business Unit.

6.

Click the “Look Up” button to display a list of Speed Types.  Click the appropriate Speed Type.  You will then be taken back to the “Department Receipts” page. 

7.

Confirm that the following fields are correct:

• “Target Detail – Amount” field

• “Target Detail – Speed Type” field

• “Tender Detail - *Tender” field

• “Tender Detail – Amount” field

Note that the “Receipt Status” = “Not Posted”.

Click the “Create Receipt” button. 

8.

After clicking the “Create Receipt” button, the fields will grey-out, the “Receipt Status” will update to “Processed”, a “Receipt Number” will be generated, and the “Create Receipt” button will change to “Print Receipt”.  Click the “Print Receipt” button to print the receipt.

9.

End of job aid.