Business Process

Accounts Receivable 

Module

Student Financials

Prerequisites

Student must be enrolled in current semester; student must be approved by Campus Police for a Carpool Parking Permit

Description

This Job Aid illustrates how to assign a Carpool Parking Permit to a student’s account.

1.

Click on [] then [] and navigate to Student Financials →Parking Permit... 

2.

Verify that the “Business Unit” field  = “SDCCD”.  Enter the Student’s ID into the “ID” field.

Click the “Search” button [].

Note:

If you get the message “No matching values were found”, it means a Parking Permit page was not created because student never purchased a parking permit.  (Contact Accounting to add Carpool/Carpool Member)

3.

Click the “plus” [] button to add another “Seq #” page.

4.

Click the “Permit Type:” field [] to display a drop down list of options.  Select “Car Pool”.

Note

The “Car Pool Member” option should not be selected.  Only Accounting can add “Car Pool Member”.  If selected, you will receive an error message.

5.

Click the Save button [].

6.

Contact the Accounting Office to enter “CRPL” in the Assign Optional Fees section of the student’s account. This will create a credit or charge depending on how much the student originally paid for their parking permit.

This will also create another Seq # and “Permit Type: Original” on the student’s Parking Permit Page.

Enter the information into the appropriate fields as applicable (e.g.  Issue Dt:, Permit #:, Comments:)

Click the Save button [].

7.

End of job aid.