Tuition Calculation For An Individual Student

Label	Description

Label	Description
Business Process	Tuition Calculation
Module	Student Financials
Prerequisites	Student must be term-activated and enrolled.
Description	This Job Aid illustrates how to calculate tuition for an individual student.

Instructions:

Step	Action

Step	Action
1.	Click on [] then [] and navigate to to Student Financials -> Tuition and Fees -> Tuition Calculation …

Step	Action

Step	Action
2.	Enter the student's ID into the “ID” field. Then click the “Search” button [].

Step	Action

Step	Action
3.	If the “Tuition Calc Required” box [] is checked, it means there are fees that haven’t been assessed. The system puts a check mark in the “Tuition Calc Required” box when changes have been made to the student’s enrollment (e.g. drops/ withdrawals/ cancellations, change in residency, Financial Aid status, etc.) or other attributes (such as placement in a student group) that require an initial or updated calculation of tuition and fees.
4.	Until tuition and fees have been calculated at least once, the “Tuition Group” and “Tuition Calc Date Time” fields are blank. After calculation, the fields display the tuition group into which the student was placed and when the calculation took place.
5.	Click the “Calculate Tuition and Fees” button [].

Result of Step 5

Result of Step 5
After calculating tuition, the check mark in the “Tuition Calc Required” box [] disappears and the “Tuition Group” and “Tuition Calc Date Time” fields are populated. This means that the tuition has been successfully calculated.

Step	Action

Step	Action
6.	Click the “Display Tuition and Fees” link [] to access the Tuition and Fees page, where you can review charges for tuition and fees that have been calculated and charged to the student’s account.

Result of Step 6

Result of Step 6
Review charges for tuition and fees that have been calculated and charged to the student’s account.

Step	Action

Step	Action
7.	Click the “Return” link [] to return to the main page.

Step	Action

Step	Action
8.	The Academic Information page displays career data and also has links to Academic Plan and Enrollment information. Click the “Academic Information” link

Result of Step 8

Result of Step 8
Student’s Academic Information is displayed

Step	Action

Step	Action
9.	Click the “Enrollment” link [] to view the Enrollment Summary page which shows the classes the student is enrolled in.

Step	Action

Step	Action
10.	Click the “Return” link [] twice to get to the main page.

Step	Action

Step	Action
11.	Click the Display Student’s Accounts link [] to view the Student Accounts page which displays specific charges for the student.

Step	Action

Step	Action
12.	Click an entry in the Account Details column [].

Result of Step 12

Result of Step 12
Student’s Account Details are displayed.

Step	Action

Step	Action
13	Click the “Return” link [] to return to the main page.

Step	Action

Step	Action
14.	End of job aid.