Business Process

Accounts Receivable 

Module

Student Financials 

Prerequisites

Student must be enrolled and purchased a parking pass

Description

This Job Aid illustrates how to maintain the parking permit page. 

1.

Click on [] then [] and navigate to Student Financials -> Parking Permit

2.

Verify that the “Business Unit” field  = “SDCCD”

Enter the student’s ID into the “ID” field.

Click the “Search” button [

Open

].

3.

When you initially view the Parking Permit page, all of the fields are blank.

On this page you can see:

• Student’s Name & ID

• Link to Academic Information

• Link to Display Students Account

• Term:

• Parking Type:  Under this section you can see all the information about the parking permit, such as Permit Type: (Original), Enroll: (Y), Paid (Y), Discount (N), Created By:, Updated By: and Comments.  The “Comments” field can be used to enter additional information about a student’s parking permit.

4.

(Option 1)  Click the “View All” [] link to view all Parking Types on one page. (Parking Auto/Parking Moto)

(Option 2)  [] Click the arrow [] to view page 2 of 2.  When using this option, you are only viewing one “Parking Type” at a time.

5.

If you are issuing an AUTO or MOTO pass in person:

• Enter the permit # into the “Permit #” field.

• Enter the issue date into the “Issue Dt:”

• Click the “Save” button [].

Note: Once the “Save” button is clicked, the system will record the user’s name, date, and time of the update.  This information is displayed towards the bottom right in the fields “Updated by:” and “Updated DTTM:”.

Note: The process is the same for AUTO & MOTO

6.

Making an Adjustment:

Click the “plus” symbol  []

Note: The process is the same for AUTO & MOTO

7.

Notice the Seq# change (2) & also creates a 2^nd Parking Type page

“Click” the “Permit Type:” field and select one of the available options to update the Permit Type.

Click the “Save” button []

Note: The process is the same for AUTO & MOTO

8.

End of job aid.