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Comments - Create/Maintain

Comments - Create/Maintain

Description

This job aid explains how to enter comments for a student and how to view comments for a student in Campus Solutions using the Person Comment Entry and Person Comment Detail pages.

Instructions:

Entering Comments for a Student

  1. Navigate to Campus Solutions” -> “Campus Community” -> “Comments” -> “Comments – Person” -> “Person Comment Entry”.

  2. Click the “Add a New Value” tab and enter the “ID” of the student.

    Note: If you do not know the “ID”, you can search using the first and last name fields or SSN (National ID). 

  3. Click “Add”. 

  4. Use the “Person Comment Entry” page to enter comments about an individual.

  5. In the “Administrative Function” field, use the magnifying glass to look administrative value and choose General.

  6. The “Academic Institution” field should default to “San Diego Community College Dist”.

  7. In the “Comment Category” field, define the business need with which the comment is associated. Use the magnifying glass to look up values.

  8. Click the “Variable Data” button to go to the “Variable Data” page, where you can view or enter the variable data associated with the specified administrative function.

    Different fields and data appear on this page, based on the administrative function selected in the individual “Person Comment Entry” page. 

    Note: If no variable data is required or allowed for the administrative function, the “Variable Data” button is unavailable, and no data was transferred in from the functional area.

  9. Click “OK” or “Cancel” button to return to Person Comment Entry page.

  10. In the “Comment ID” field, the system displays the ID of the person entering the comment.

    Note: If someone else is responsible for this comment, you can override the default ID and type the responsible person's ID.

  11. In the “Department” field, enter the department of the person responsible for the comment.

  12. In the “Department” field, enter the department of the person responsible for the comment.

  13. Click “Save”.

    You have now successfully entered a comment for an individual.

Viewing Comments for an Individual

  1. Begin by navigating to “Campus Community” → “Comments” → “Comments – Person” → “Person Comment Detail”.

  2. In the “Find an Existing Value” tab, enter the appropriate search criteria.

  3. Click “Search”. If the student has more than one comment, the list will appear at the bottom under Search Results.

  4. Click on the comment you wish to view. Click “Next in List” or “Previous in List” to view other comments.

    Note: “Person Comment Detail” is a read-only screen. Use “Person Comment Entry” to add new comments.

  5. End of guide.