High School Special Part-Time/Joint Diploma Process
The following outlines the process to intake and process supplemental application forms online through JIRA’s service desk system.
Forms will be processed in the following manner:
1 | Students and Parents (if applicable) will fill out the online form and attach a completed version of the form. Students will be required to input in their full name in lieu of a “wet signature.” Once they are submitted, they will be sent to the high school principal or designee for review, and if approved sent to the colleges for their review. | |
2 | College Staff that reviews and processes forms will use the Forms Dashboard, accessed at: http://bit.ly/sdccdformsdashboard Users will be required to login with their appropriate college shared login information | |
3 | You will be taken to your forms queue called “Deviniti Queue” (note: colleges should only see forms submitted to them) and the various statuses they may be in. For high school forms, two additional queues were created:
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4 | Status Definitions:
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5 | If you see any applications in your A&R HS Sup App Needs Review queue then it requires you to manually assign the principal or designee as the “Approver”. | |
6 | When you click on the application, you should notice that the status reads “High School Review” along with a statement indicating that “Add 1 approver.” This means that in order for this form to be processed it needs to be approved by the high school but the system does not know who. To see the reason why, look on the right side column and scroll down to the High School section: This can be do to either:
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7 | If the high school is known but not yet automated, or not yet listed, you can consult your internal documents or use the Google Sheet that lists regional feeder high schools: https://docs.google.com/spreadsheets/d/1D6dvPqCsnwgpMRsiUf8spztAgwwnkrRSqsCeKBlNTUo/edit?usp=sharing Follow these steps:
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8 | Once a form is approved by the high school principal or designee. It will show in your A&R HS Sup Application Queue this is where you will verify the student’s eligibility and that the appropriate documentation is there. As per your usual business process you will:
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9 | Like previous forms you will have several options:
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10 | Once approved, it will be placed in the original “A&R Forms to Be Processed” queue | |
11 | To facilitate processing, these forms will appear in your college’s Google Docs queue.
This list will be updated hourly. Once you register the student in the class, you will need to manually flag the form as “Complete” in JIRA
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