Milestones

Business Process: Test Scores

Module: Student Records

Instructions:

Student Milestones are non-course related achievements that students must fulfill to take a course, such as placement exams.

This job aid will cover how to:

Look up a student with an existing Milestone.
Add the first Milestone to a student.
Add additional Milestones to a student.

Looking Up an Existing Milestone

Step

Action

1.

Navigate to → Records and Enrollment → Enroll Students → Student Milestones

Under the Find an Existing Value tab, enter the Student ID number into the ID field.

Click Search.

NOTE: Always perform a search before adding milestones. If no milestones exist for the student, the message “No matching values were found” will appear. Continue to the “Add a new Milestone” section for directions. If milestones do exist, continue to the “Add an Additional Milestone” section for directions.

Step

Action

2.

In this example, the student has two milestones. The first milestone displayed is SKILL_READ. To scroll through the milestones, click the arrow key on the Milestone Detail row.

The Effective Date must be on or before the first day of the term in which the milestone needs to be effective. For example, for fall 2018, the milestone effective date must be on or before the first day of that term.
The first Milestone displayed is SKILL_READ.
The Milestone Level is 60.
The Milestone Complete filed is listed as Completed.

When finished, click the Return to Search button to return to the Student Milestones page.

NOTE: Milestones must be in a completed status in order for the milestone to act as a pre-requisite override for course registration.

Adding a Milestone to a Student for the first time.

Navigation: Records and Enrollment > Enroll Students > Student Milestones

Step

Action

3.

If a search confirms a student does not have any milestones, a new one can be added.

Click the Add a New Value tab. Enter the following information:

ID
Academic Institution—SDCCD should default
Academic Career - select the appropriate option by clicking on the magnifying glass.
Academic Program—select the appropriate option by clicking on the magnifying glass.

Click Add.

Step

Action

4.

If the student has never had a milestone, then a blank milestone page for the student appears. Enter the following information when posting a new milestone:

Effective Date—will default to the current date. Leave as the current date unless the term for which the milestone needs to be effective has begun. If the term has started, use the Best Practice date for that term.
Milestone—select the appropriate milestone by clicking on the magnifying glass.
Milestone Level—select the appropriate milestone level by clicking on the magnifying glass.
Milestone Complete—at the bottom of the page, pull down the Milestone Complete list and select the appropriate status.

Click Save.

WARNING: When adding multiple milestones at the same time, do NOT save after the first one. The system will not allow another milestone with the same date after saving. If you do save between Milestones, you will need to add a new Effective Dated row (1^st plus sign) with a new date and then click to add the new Milestone (2^nd plus sign).

Adding an Additional Milestone

Step

Action

5.

If adding more than one milestone to the same effective dated row, click on the [] under the Milestone Detail header and complete step 4 again. The Milestone Nbr will increment by 10.

WARNING: When adding multiple milestones at the same time, do NOT save after the first one. The system will not allow another milestone with the same date after saving. If you do save between Milestones, you will need to add a new Effective Dated row (1^st plus sign) with a new date and then click to add the new Milestone (2^nd plus sign).

Step	Action
6.	If adding an additional milestone with a new effective date, navigate to the Student Milestones page and click on Find an Existing Value. Look up the student by entering their ID number or last and first name. Click Search.

Step

Action

7.

Add a new Effective Dated row by clicking on the top plus sign. If necessary, adjust the effective date to the term in which the milestone needs to be active. For this example, the current date will be used which makes the milestone effective spring 2018 and beyond.
Then click the second plus sign to add a new Milestone Detail
Enter the Milestone.
Enter the Milestone Level.
Select the Milestone Complete status from the drop down menu.
Click Save.

WARNING: When adding multiple milestones at the same time, do NOT save after the first one. The system will not allow another milestone with the same date after saving. If you do save between Milestones, you will need to add a new Effective Dated row (1^st plus sign) with a new date and then click to add the new Milestone (2^nd plus sign).

Step	Action
8.	Review the milestones. There are now 2 effective dated rows and 3 different milestone rows for this student.

Step	Action
9.	End of Job Aid.