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Milestones

Milestones

Description 

Student Milestones are non-course related achievements that students must fulfill to take a course, such as placement exams. 

This job aid will cover how to:

Instructions

Looking Up an Existing Milestone

  1. Navigate to “Records and Enrollment” → “Enroll Students” → “Student Milestones”

     

    Under the “Find an Existing Value” tab, enter the “Student ID” number into the ID field.

    Click “Search”.

    Note: Always perform a search before adding milestones.  If no milestones exist for the student, the message “No matching values were found” will appear. Continue to the “Add a new Milestone” section for directions.  If milestones do exist, continue to the “Add an Additional Milestone” section for directions.

  1. In this example, the student has two milestones.  The first milestone displayed is “SKILL_READ”.  To scroll through the milestones, click the arrow key image-20260727-185603.png on the Milestone Detail row.

     

    • The “Effective Date” must be on or before the first day of the term in which the milestone needs to be effective. For example, for fall 2018, the milestone effective date must be on or before the first day of that term. 

    • The first “Milestone” displayed is SKILL_READ.

    • The “Milestone Level” is 60.

    • The “Milestone Complete” filed is listed as “Completed”.

     

    When finished, click the “Return to Search” button to return to the “Student Milestones page”.

     

    Note:  Milestones must be in a completed status in order for the milestone to act as a pre-requisite override for course registration.

Adding a Milestone to a Student for the first time.

Navigate to “Records and Enrollment” → “Enroll Students” → “Student Milestones”

If a search confirms a student does not have any milestones, a new one can be added. 

Click the “Add a New Value” tab.  Enter the following information:

  • “ID”

  • “Academic Institution”—SDCCD should default

  • “Academic Career” - select the appropriate option by clicking on the magnifying glassimage-20260727-184444.png .

  • “Academic Program”—select the appropriate option by clicking on the magnifying glassimage-20260727-184527.png .

Click “Add”.

  1. If the student has never had a milestone, then a blank milestone page for the student appears.  Enter the following information when posting a new milestone:

    • “Effective Date”—will default to the current date. Leave as the current date unless the term for which the milestone needs to be effective has begun.  If the term has started, use the Best Practice date for that term.

    • “Milestone”—select the appropriate milestone by clicking on the magnifying glass image-20260727-184624.png .

    • “Milestone Level”—select the appropriate milestone level by clicking on the magnifying glass image-20260727-184624.png .

    • “Milestone Complete”—at the bottom of the page, pull down the Milestone Complete list and select the appropriate status.

    Click “Save”.

     

    Note: When adding multiple milestones at the same time, do NOT save after the first one.  The system will not allow another milestone with the same date after saving.  If you do save between Milestones, you will need to add a new Effective Dated row (1st plus sign) with a new date and then click to add the new Milestone (2nd plus sign).

Adding an Additional Milestone

  1. If adding more than one milestone to the same effective dated row, click on the 

    under the “Milestone Detail” header and complete step 4 again. The “Milestone Nbr” will increment by 10.

    Note: When adding multiple milestones at the same time, do NOT save after the first one.  The system will not allow another milestone with the same date after saving.  If you do save between Milestones, you will need to add a new Effective Dated row (1st plus sign) with a new date and then click to add the new Milestone (2nd plus sign).

  1. If adding an additional milestone with a new effective date, navigate to the Student Milestones page and click on “Find an Existing Value”.  Look up the student by entering their ID number or last and first name.

    Click “Search”.

  1. Add a new “Effective Date” row by clicking on the top plus sign. If necessary, adjust the effective date to the term in which the milestone needs to be active. For this example, the current date will be used which makes the milestone effective spring 2018 and beyond.

    1. Then click the second plus sign to add a new “Milestone Detail”.

    2. Enter the “Milestone”.

    3. Enter the “Milestone Level”.

    4. Select the “Milestone Complete” status from the drop down menu.

    5. Click “Save”.

 

Note: When adding multiple milestones at the same time, do NOT save after the first one.  The system will not allow another milestone with the same date after saving.  If you do save between Milestones, you will need to add a new Effective Dated row (1st plus sign) with a new date and then click to add the new Milestone (2nd plus sign).

  1. Review the milestones. 

There are now 2 effective dated rows and 3 different milestone rows for this student.

  1. End of guide.