Milestones
Milestones
Business Process: Test Scores
Module: Student Records
Instructions:
Student Milestones are non-course related achievements that students must fulfill to take a course, such as placement exams.
This job aid will cover how to:
Look up a student with an existing Milestone.
Add the first Milestone to a student.
Add additional Milestones to a student.
Looking Up an Existing Milestone
Step | Action |
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1. | Navigate to → Records and Enrollment → Enroll Students → Student Milestones
Under the Find an Existing Value tab, enter the Student ID number into the ID field. Click Search. NOTE: Always perform a search before adding milestones. If no milestones exist for the student, the message “No matching values were found” will appear. Continue to the “Add a new Milestone” section for directions. If milestones do exist, continue to the “Add an Additional Milestone” section for directions. |
Step | Action |
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2. | In this example, the student has two milestones. The first milestone displayed is SKILL_READ. To scroll through the milestones, click the arrow key on the Milestone Detail row.
When finished, click the Return to Search button to return to the Student Milestones page.
NOTE: Milestones must be in a completed status in order for the milestone to act as a pre-requisite override for course registration. |
Adding a Milestone to a Student for the first time.
Navigation: Records and Enrollment > Enroll Students > Student Milestones
Step | Action |
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3. | If a search confirms a student does not have any milestones, a new one can be added. Click the Add a New Value tab. Enter the following information:
Click Add. |
Step | Action |
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4. | If the student has never had a milestone, then a blank milestone page for the student appears. Enter the following information when posting a new milestone:
Click Save.
WARNING: When adding multiple milestones at the same time, do NOT save after the first one. The system will not allow another milestone with the same date after saving. If you do save between Milestones, you will need to add a new Effective Dated row (1st plus sign) with a new date and then click to add the new Milestone (2nd plus sign). |
Adding an Additional Milestone
Step | Action |
---|---|
5. | If adding more than one milestone to the same effective dated row, click on the [] under the Milestone Detail header and complete step 4 again. The Milestone Nbr will increment by 10.
WARNING: When adding multiple milestones at the same time, do NOT save after the first one. The system will not allow another milestone with the same date after saving. If you do save between Milestones, you will need to add a new Effective Dated row (1st plus sign) with a new date and then click to add the new Milestone (2nd plus sign). |
Step | Action |
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6. | If adding an additional milestone with a new effective date, navigate to the Student Milestones page and click on Find an Existing Value. Look up the student by entering their ID number or last and first name. Click Search. |
Step | Action |
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7. |
WARNING: When adding multiple milestones at the same time, do NOT save after the first one. The system will not allow another milestone with the same date after saving. If you do save between Milestones, you will need to add a new Effective Dated row (1st plus sign) with a new date and then click to add the new Milestone (2nd plus sign). |
Step | Action |
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8. | Review the milestones.
There are now 2 effective dated rows and 3 different milestone rows for this student. |
Step | Action |
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9. | End of Job Aid. |