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Manual Term Activation

Manual Term Activation

Description

Use the Term Activation page to maintain a student's career term record. When you Term Activate a student, the student becomes eligible for registration in the term you select.  In order to term activate, the student must be admitted, matriculated and residency must be coded.  Manual Term Activation should only be done on students when a manual admission application has been processed. 

Instructions 

  1. Navigate to “Records and Enrollment” → “Student Term Information” → “Term Activate a Student”

    • Enter the student’s “ID”

    • Click “Search”.

  1. The “Term Activation” page displays the most recent “Term” that's been activated for the student. Confirm that the “Academic Career” and “Academic Program” for which you want to “Term Activate” the student is accurate. Once you have confirmed the correct Academic Career, click on the [+] sign to add a new page. 

    On the “Term Activation” tab, enter the following information:

    • “Term”—enter the term in which the student is being term activated.

    • Click “Enter” on your keyboard and additional default values will populate, based on the application information. 

    • Click “Save”.

    Default Values:

    • “Student Career Number”: should always be 0.

    • “Academic Level – Projected”: based on application data.

    • “Academic Level – Term Start”: based on application data.

    • “Academic Level – Term End”: based on application data.

    • “Academic Year': based on term student is activated into.

    • “Billing Career”: defaults to career being term activated.

    • “Eligible to Enroll”: box will default to checked. 

     

    Note:  If Residency has not been coded, the “Eligible to Enroll” box will remain unchecked after saving the page (no error message appears).  If this happens, the student will not be able to enroll in classes.  To correct, enter Residency data then return to Term Activate a Student and check the Eligible to Enroll box.  Click “Save”.

  1. If Residency has not been coded and term activation is attempted, you will receive a warning message that the student is not eligible for the term. Click “OK” on the message.  If the page is saved, the Eligible to Enroll box will remain unchecked and the student will not be able to enroll in classes.  To correct, enter Residency data then return to “Term Activate a Student” and check the “Eligible to Enroll” box.  Click “Save”.

  1. End of guide.