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Administrative Reinstatement into a Withdrawn Course

Administrative Reinstatement into a Withdrawn Course

Summary

This process allows a student to be re-enrolled in course when they have been withdrawn.  This is a two-step process of first, removing the grade, and then changing the grading basis. If the grading basis is not changed, the instructor will not be able to grade the student.

If the student has been dropped from the course (no grade mark showing), the student will need to be added back into the course.  See the “Quick Enroll a Student” job aid for instructions.

Instructions

  1. Navigate to “Records and Enrollment” → “Enroll Students” → “Quick Enroll Student”

    Enter the following information:

    • Student “ID” number

    • “Academic Career”—select the appropriate Academic Career.

    • “Term”—the term in which the enrollment needs to change.

    Click “Add”

  1. Click on the drop-down menu under “Action” and select the “Remove Grade” option.

    Enter the “Class Number” in the “Class Nbr” box.  If you do not know the Class Number, click on the magnifying glass and check the box for the class you are working on. The page will automatically revert back to the Quick Enrollment main page. 

  1. Click “Submit”.

    The wording “Pending” will display until enrollment action is complete.

    NOTE: Clicking Save does not process the action.

  1. Status will change from Pending to “Success”.

  1. On the same page, under Class Enrollment, click the plus sign to add a row.

  1. Click on the drop down menu under “Action” and select “Normal Maintenance.”

    Enter the “Class Number” in the Class Nbr box. 

  1. On the “Class Override” tab, check the box for “Grading Basis.”

  1. On the “Units and Grade” tab, click on the magnifying glass in the “Grade Base” column to select the grading basis.

     

    NOTE:  If you don’t know the original grading basis for this class, click on the class name and review the class information/details or search for the original enrollment details on the enrollment request search page. 

     

    Click “Submit.”

  1. You have successfully reinstated an individual into a Withdrawn Course. End of guide.