Student Groups
Student Groups
Business Process: Student Record ManagementÂ
Module: Student RecordsÂ
Instructions
This guide explains the procedure for activating and inactivating and viewing a Student Group on a student’s record. Use the Student Groups page to assign an individual to groups that your institution has defined, or to view the list of groups to which an individual is already assigned.
There are two ways to access the Student Group screens. Â
Option 1 Navigation:Â
Records and Enrollment > Career and Program Information > Student Groups
Step | Action |
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1. | Navigate to → Records and Enrollment → Career and Program Information → Student Groups.
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Step | Action |
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2. | From the Student Groups page, enter the following information:
Once you click save, the date/time the student group was posted and your User ID will populate.  NOTE: The system does not allow duplicate student groups. If student groups exist, be sure to search through the existing groups to be sure you are not duplicating. |
Step | Action |
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3. | To add an additional student group, click the  under the Academic Institution Details row. Enter information as you would from Step 2. |
Option 2: Navigation:
Campus Community > Student Services Center
Step | Action |
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4. | Begin by navigating to the Student Services Center.
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Step | Action |
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5. | From the Student Services Center page, click the General Info tab. From there, Click on the Edit Student Groups link. This will take you to the Student Group entry page as shown in Step 2.  |
Inactivate a Student Group
Option 1: Navigation: Records and Enrollment > Career and Program Information > Student Groups
Option 2 Navigation: Campus Community > Student Services Center
Step | Action |
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6. | From the Student Groups entry page (Step 2 above), click the  under the Details row to add a new row.
 NOTE: It appears that nothing happens, but a new row has been added. Check the number at the end of the Details row for confirmation of the new row. |
View Active and Inactive Student Groups
Navigation: Campus Community > Student Services Center
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Step | Action |
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7. | From the Student Services Center page, click the General Info tab. |
 | Troubleshooting Issues with Student Groups |
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 Activating/Inactivating student groups require specialized security access. If you do not see the student group for which you need to activate, this means you do not have proper security access. See your supervisor for assistance. |
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Step | Action |
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8. | End of Job Aid. |
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