Create A Field Experience Class With Lecture Component Section

Business Process: Create a new course
Module: Curriculum Management

Background:

Field Experience courses have 2 components per course; the Lecture Component and the Field Experience Component. In Campus Solutions, a field experience course will have 2 components (Lecture and Field Experience) and a separate Class Number for each component. Only 1 of the components, the Lecture Component) will be the enrollment component, students enroll into the Lecture Component’s Class Number.

Instructions:

This Job Aid will go over the process necessary to create a field experience class section.

Step	Action
1.	Click on the Compass Icon and to navigate to Curriculum Management -> Schedule of Classes -> Schedule New Course…

Step

Action

2.

Enter “SDCCD” for Academic Institution.

Select your Term.

Select magnifying glass for term options. Only the first 100 results drop down in the Search Results. You may need to click on the right arrow to search further.

3.

Or start typing the four digit Term number as follows:

· “2” for the millennium or “1” for all years prior to 2000 (1901-1999).

· The last two numbers of the year (ie: “09” for 2009, “17” for 2017)

· Semester code: “3” for Spring, “5” for Summer, “7” for Fall

Fully typed out you would see:

2183: Spring 2018 (includes Winter/Intersession)

2185: Summer 2018

2187: Fall 2018

4.

You can search Subject Area and Campus with the magnifying glass also.

You can search all PSYC classes or narrow it down by catalog number (ie: PSYC 276).

Then click Search.

Step	Action
5.	Select course by Campus. Multiple options may be listed below.

Step	Action
6.	On the Basic Data Tab, verify the following information: Term, Subject Area, Catalog Nbr.

Step	Action
7.	Under Class Section, select the Session. (Regular is a standard 16 week session.)

Step	Action
8.	If the Session you need is not listed, select DYN, and then enter in the Start/End Dates.

Step	Action
9.	Class Section numbers must be created by campus followed sequentially by the number of courses already created. (Example: “1 of 1” at Mesa would be 2001.) City College – 1001-1999 Mesa College – 2001-2999 Miramar – 3001-3999 Continuing Education – 4001-4999

Step

Action

10.

Still on the Basic Data tab

Do not change the Component, or Class Type.

*Associated Class can be one unit number: 1,2, 3, etc. (Associated Class DOES NOT need to match Class Section, as this will be needed to combine the Field Experience component later)

*Location defaults to ONCAMPUS. Click the magnifying glass to select the correct option.

Do not change Course Administrator.

Verify the correct department under Academic Organization.

*Must select correct Instruction Mode. Click magnifying glass for options.

Step	Action
11.	Click on the Meetings Tab to enter the Meeting Pattern for the Lecture Component. Select Facility ID (room number). Enter Mtg Start and Mtg End times. Select days of the week.

Step	Action
12.	Under Enrollment Cntrl tab, enter Enrollment Capacity and Wait List Capacity. Click Save, and Class Nbr will be generated. Lecture Component creation completed.

Step	Action
13.	Navigate back to the Basic Data Tab Click on the Autocreate Component button to create the Field Experience Component

Step	Action
14.	Notice a brand new Field Component has been created. On the Basic Data tab, Under Class Sections fill in Class Section, Associated Class (Associated Class must match the same one digit value in the lecture component), Location and Instructor Mode

Step	Action
15.	Click on the Meetings Tab to enter the Meeting Pattern for the Lecture Component. Select Facility ID (room number). Enter Mtg Start and Mtg End times. Select days of the week. If TBA, input TBA Hours.

Step	Action
16.	Under Enrollment Cntrl tab, enter Enrollment Capacity and Wait List Capacity. Notice Class Type will say ‘Non-Enroll’.

Step	Action
17.	Under Notes tab, enter notes on the Free Format Text portion to notify students that enrollment into the Field Experience component is only through the Lecture portion. Click Save below. The course will generate a new class number.

Step	Action
18.	End of job aid.