Viewing Refund Deadline

Business Process: Viewing Refund Deadline

Module Process: Curriculum Management

Prerequisites

Class must be created.

Instructions

This Job Aid will go over how to create the refund deadline to ensure that date is processed BEFORE students are able to enroll into the course. Be sure that course is not available for students to view/enroll until AFTER refund deadline has been processed.

Step	Instructions
1	Reference Create a New Class Section job aid to create the class section. Be sure class has de-selected Schedule Print on the class Basic Data tab on the Schedule of New Course page.
2	Navigate to Class Search. Click on NavBar icon and then on Navigator Icon Campus Solutions > Curriculum Management > Schedule of Classes > Class Search

Step	Instructions
3	Under the Search for Classes section the Institution should prepopulate to San Diego Community Coll Dist. For the Term, click the drop-down and select the correct term. Course Career should remain Undergraduate

Step

Instruction

4

To search for classes, must have at least two search criteria listed below.

For College, click the drop-down and select the correct college.
Subject, click the drop down and select the correct subject.
If Course Number (catalog number) is known, enter in the box next to Course Number is exactly

Click Search to load results.

Step	Instruction
5	Locate the class created under the Search Results. Click on the Date Deadline icon to on the same line that the class is listed to display the Refund deadline.

Step	Instruction
6	Important Deadlines for the class will be listed below. Ensure the Refund Deadline has a date listed. If date shows 01-01-1901, then the Refund Deadline has not been calculated for that Dynamically Dated class section.

Step

Instruction

7

If the refund date displays 01-01-1901 or is blank in Class Search, send refund deadline request to the Vice President of Instruction (VPI) Office scheduler (Master Scheduler) via email.

Information required to request calculation of refund deadline are:

Subject
Catalog Number
Class Number
Session
Start Date
End Date
Term

Note: Do not display the class to students until after the refund date is populated

Step

Instruction

8

Once VPI office submits request to the District Student Services Support Technician, schedulers can expect the refund deadline date to be processed within 24 hours.

Once refund deadline is populated in Class Search, class can be open for student to view/enroll.

Check Schedule Print button on the Basic Data tab under Maintain Schedule of Classes.

Step	Instruction
9	End of Process.