Adding a Non-Classroom Assignment For An Instructor

Business Process: Adding a Non-Classroom Assignment For An Instructor

Module: Curriculum Management

Prerequisites:

Faculty member must have been hired by Human Resources and employee's job data synced into Campus Solutions.

Instructions:

This Job Aid will go over the process necessary to assign an instructor to a non-classroom assignment.

Step	Action
1.	Click on the Compass icon and then click on the Navigator icon to navigate to: Campus Solutions > Curriculum Management > Instructor/Advisor Information > Instructor Term Workload

Step

Action

2.

Use the Find an Existing Value tab if the instructor has past assignments with SDCCD.

Use Add a New Value if the instructor does not have past assignments with SDCCD.

Note: If the instructor has had assignments in the past, their name will appear in the search results.

You can use the Employee ID or the Name fields to search for the faculty member.

Click the Search button.

Click on the Instructor's name.

Step	Action
3.	You will be directed to the most recent term for which the instructor had assignments. Determine if you will be adding a new assignment to an existing term, or adding an assignment to a new term. Click the appropriate plus icon .

Step	Action
4.	Enter the Term, Instructor Assignment Class, and Organization values for the instructor. Note: You will not be able to save the page if the above values are missing. The Organization value is required for accurate calculation of an instructor's flex obligation.

Step	Action
5.	Begin by entering information from left to right (Numbers 1-5). The following fields are required: Campus Career Assign Type Start Date End Date Assignment FTE % The following fields are optional: Weekly Hours Assignment Total Hours Admin Comment

Step

Action

6.

After entering the Campus and Career values, select the appropriate Assign(ment) Type.

The Description value will default from the selected Assign(ment) Type, but you can edit the Description if necessary.

Tip: For a list of Assignment Types, refer to the Instructor Assignment Type Handout.

Step	Action
7.	Enter the values for Weekly Hours and Assign(ment) Total Hours, if necessary. Note: Even though the Weekly Hours and Assign(ment) Total Hours values are optional, it may be helpful to know what the values are.

Step

Action

8.

Enter the assignment Start Date and End Date.

Note: The assignment Start Date cannot be scheduled before the Employee Rcd Nbr/Job Code Effective Date used on the Adjunct/Overload Personnel Assignment Sheet (AOPASS).

Tip: If you do not see an Employee Record Number and Job Code combination you expected to see, check the assignment Start Date or consult with your Business Office.

Step

Action

9.

Enter the Assignment FTE % and if necessary, enter an Admin Comment.

Tip: The assignment FTE % field is formatted as a percent. If the assignment FTE is. 0.600, the Assignment FTE % is 60.00 (multiply by 100).

Note: The Admin Comment should not contain commas ( , ) because the Alpha List is a comma separated (CSV) file. Commas in the Admin Comment field will shift the columns on the Alpha List.

Step

Action

10.

Click on the Job Code Tab.

Use the Empl(oyee) Rcd # Look Up Menu to select the appropriate Empl Rcd # and Job Code combination for the assignment.

Tip: If the instructor is hired by multiple campuses, you can use the Department ID to discern which Empl Rcd #/Job Code combination you should use.

Dept IDs beginning with: 1 for City, 2 for Mesa, 3 for Miramar, 4 for Continuing Education, and 7 for District Office.

Note: If you are unsure of which Empl Rcd #/Job Code to use or do not see a specific combination, consult your Business Office.

Step	Action
11.	After selecting the Empl Rcd # and Job Code, click the Save button. Once the assignment is saved, you can see the audit information on the Audit Tab.

Step	Action
12.	End of Job Aid.