Scheduling A Tutoring Class Section

Business Process: Create a new tutoring course

Module: Curriculum Management

Prerequisites:

Must have proper permissions in Campus Solutions.

Instructions:

This Job Aid will go over the process necessary to create a new Tutoring class section.

Step	Action
1.	Click on the Compass Icon and to navigate to Curriculum Management -> Schedule of Classes -> Schedule New Course…

Step

Action

2.

Enter “SDCCD” for Academic Institution.

Select your Term.

Select magnifying glass for term options. Only the first 100 results drop down in the Search Results. You may need to click on the right arrow to search further.

3.

Or start typing the four digit Term number as follows:

· “2” for the millennium or “1” for all years prior to 2000 (1901-1999).

· The last two numbers of the year (ie: “09” for 2009, “17” for 2017)

· Semester code: “3” for Spring, “5” for Summer, “7” for Fall

Fully typed out you would see:

2183: Spring 2018 (includes Winter/Intersession)

2185: Summer 2018

2187: Fall 2018

4.

You can search Subject Area and Campus with the magnifying glass also.

You can search all ENGL classes or narrow it down by catalog number (ie: ENGL 101).

Then click Search.

Step	Action
5.	Select course by Campus. Multiple options may be listed below.

Step	Action
6.	On the Basic Data Tab, verify the following information: Term, Subject Area, Catalog Nbr.

Step	Action
7.	Still on the Basic Data tab, Under Class Section, select the TUT for the *Session, by clicking on the magnifying glass icon

Step	Action
8.	Class Section numbers must be created by campus followed sequentially by the number of courses already created. (Example: “1 of 1” at Mesa would be 2001.) City College – 1001-1999 Mesa College – 2001-2999 Miramar – 3001-3999 Continuing Education – 4001-4999

Step

Action

9.

Still on the BASIC DATA tab

Do not change the Component, or Class Type.

*Associated Class must always match the *Class Section Number.

*Location defaults to ONCAMPUS. Click the magnifying glass to select the correct option.

Verify the correct department under Academic Organization.

*Must select correct Instruction Mode. Click magnifying glass for options.

Uncheck the box for *Schedule Print (Tutoring classes should NEVER show on the printed schedule)

Step	Action
10	Still on the Basic Data tab. Scroll down to the Class Attributes section. Click on the Last* hyperlink on the same header line to bring up the last class attribute. Click the plus icon on the last row to add a new row. On the new row, click the magnifying glass on the first column of Course Attribute and select SPDG* for Special Designator.

Step	Action
11.	Under the Class Attributes section, click the magnifying glass next to the blank box under Course Attribute Value column and select TUTOR – Tutoring.*

Step	Action
12.	Tracking courses attribute need to be added. Under the Tutoring course attribute line, click the icon to add new row. A blank row will appear below.

Step	Action
13.	On the new row, under Course Attribute, enter “TRKI” for “Attendance Tracking Used” and tab out or click on the icon to select “TRKI”.
14.	Click on the icon next to the box under *Course Attribute Value to select the “YES” for the course attribute value. This will allow tracking for this course.

Step	Action
15.	On the Meetings tab, under the Meeting Pattern section, input the correct Facility ID. For Pat enter ‘TBA’. Input the correct TBA hours in the box below.

Step	Action
16.	Be sure that when assigning instructor, select the correct Empl Rcd #, the Assign Type needs to be set to Tutoring. There should be NO SEC-FTE and NO ADJ-FTE values.

Step	Action
17.	On the Enrollment Cntrl tab under the Enrollment Control section, input the enrollment capacity amount. (Note: It is okay to see high numbers in enrollment). Click Save and the Class should generate a Class Nbr.)

Step	Action
18.	End of job aid.