1.

Click on the Compass Icon    and              to navigate to Curriculum Management -> Schedule of Classes -> Schedule New Course…

2.

Enter “SDCCD” for Academic Institution.

 Select your Term.

Select magnifying glass for term options. Only the first 100 results drop down in the Search Results. You may need to click on the right arrow to search further. 

3.

Or start typing the four digit Term number as follows:

·         “2” for the millennium or “1” for all years prior to 2000 (1901-1999).

·         The last two numbers of the year (ie: “09” for 2009, “17” for 2017)

·         Semester code: “3” for Spring, “5” for Summer, “7” for Fall

Fully typed out you would see:

2183: Spring 2018 (includes Winter/Intersession)

2185: Summer 2018

2187: Fall 2018

4.

You can search Subject Area and Campus with the magnifying glass also.

You can search all ENGL classes or narrow it down by catalog number (ie: ENGL 101).

Then click Search.

5.

 Select course by Campus. Multiple options may be listed below.

6.

On the Basic Data Tab, verify the following information: Term, Subject Area, Catalog Nbr.

7.

Still on the Basic Data tab, Under Class Section, select the TUT for the *Session, by clicking on the magnifying glass icon

8.

Class Section numbers must be created by campus followed sequentially by the number of courses already created. (Example: “1 of 1” at Mesa would be 2001.)

• City College – 1001-1999

• Mesa College – 2001-2999

• Miramar – 3001-3999

• Continuing Education – 4001-4999

9.

Still on the BASIC DATA tab

Do not change the Component, or Class Type.

*Associated Class must always match the *Class Section Number. 

*Location defaults to ONCAMPUS. Click the magnifying glass to select the correct option.

Verify the correct department under Academic Organization. 

*Must select correct Instruction Mode. Click magnifying glass for options.

Uncheck the box for *Schedule Print (Tutoring classes should NEVER show on the printed schedule)

10

Still on the Basic Data tab.

Scroll down to the *Class Attributes section. Click on the Last hyperlink on the same header line to bring up the last class attribute.

Click the  plus icon  on the last row to add a new row.

On the new row, click the magnifying glass on the first column of *Course Attribute and select SPDG for Special Designator.

11.

Under the Class Attributes section, click the magnifying glass next to the blank box under *Course Attribute Value  column and select TUTOR – Tutoring.

12.

Tracking courses attribute need to be added. Under the Tutoring course attribute line, click the      icon to add new row. A blank row will appear below.

13.

On the new row, under Course Attribute, enter “TRKI” for “Attendance Tracking Used” and tab out or click on the       icon to select “TRKI”.

14.

Click on the      icon next to the box under *Course Attribute Value to select the “YES” for the course attribute value. This will allow tracking for this course.

15.

On the Meetings tab, under the Meeting Pattern section, input the correct Facility ID. For Pat enter ‘TBA’. Input the correct TBA hours in the box below.

16.

Be sure that when assigning instructor, select the correct Empl Rcd #, the Assign Type needs to be set to Tutoring.

There should be NO SEC-FTE and NO ADJ-FTE values.

17.

On the Enrollment Cntrl tab under the Enrollment Control section, input the enrollment capacity amount.

(Note: It is okay to see high numbers in enrollment). Click Save and the Class should generate a Class Nbr.)

18.

End of job aid.