Setting Up Term Workload for Non-Classroom Assignments
Business Process: Setting Up Instructor Term Workload for Non-Classroom Assignment
Module: Curriculum Management
Prerequisites: Instructor is active with correct competencies loaded on Instructor/Advisor Table and has classroom assignments.
Instructions:This Job Aid will go over the process of setting up term workload for classroom faculty. Non-Classroom Term Workload setup will be covered in the job aid Adding A Non-Classroom Assignment for an Instructor.
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1 | Navigate to Instructor Term Workload. Click on the NavBar icon . Then click the Navigator Icon Campus Solutions > Navigator > Curriculum Management > Instructor/Advisor Information > Instructor Term Workload |
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2 | Type in employee ID in the ID field. If ID is unknown, type in the employee name in the name field. Ensure name is input as last name, first name (with no spaces in between). Click Search. If “No matching values were found” then click on the Add a New Value tab to add instructor. |
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3 | Under the Add a New Value tab, if employee ID is unknown, click on the magnifying glass to display the Look Up ID section. You can look up Instructor by Last Name, First Name. Click Look Up to search. |
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4 | Click on the Instructor Link. The ID will populate in the ID field on the Term Workload page under Add a New Value tab. Then click Add. |
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5 | The Term Workload page for the instructor will pop up. Under Term, input the correct term to load the instructor assignment. Update the Instructor Assignment Class value. Refer to your Instructor Assignment Class Crosswalk to determine the correct value. Do NOT leave the field as GENERAL. Select the correct Academic Organization for the instructor. The Academic Organization field on Term Workload is used for Flex reporting and should denote the department the faculty member belongs to. |
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6 | Under the Workload Assignment tab, begin first by selecting the *Assign Type drop down. Select the correct non-classroom assignment for the instructor. A description will populate in the *Description box. Update it if needed. |
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7 | Input the correct Campus under the Campus field. |
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