Scheduling A CCAP High School Class Section

Business Process: Create a CCAP High School Class Section

Module: Curriculum Management

Instructions:

This Job Aid will go over the process necessary to create a high school (CCAP) class section.

Step	Action
1.	Click on and navigate to: Curriculum Management -> Schedule of Classes -> Schedule New Course

Step	Action
2.	Search for your class by adding Term, Subject Area, Catalog Nbr, and Campus. Click Search.

Step

Action

3.

Set up the class as usual and refer to Creating a Course Section Job Aid. High School classes have a few extra steps:

Change the Session by clicking on
1. Note: Effective Spring 2020 (2203) ALL high school classes will require a session code of HSS – High School Session
If necessary, change Location to OFF by clicking on
Select appropriate Holiday Schedule by clicking on, to select either SDUSDT or SDUSDY

Note: CCAP classes on the high school campus can have the Schedule Print check box unchecked. High School class sections which are not CCAP must have the Schedule Print check box checked.

Step

Action

4.

In the Class Attributes section on the Basic Data Tab, click on

to add the Class Attribute of CCAP. In the Course Attribute field, enter CCAP (College & Career Access Pathways) or click on

to select the value. Add the Class Course Attribute Value of YES by entering it into the field, or click on

to select the value.

IMPORTANT: If any portion of the high school class is taught online, you will have also need to add a Class Attribute of Special Designator (SPDG) and the corresponding Course Attribute Value of either HYBRID, ONLINE, or ONLINEMTG. Refer to the Class Schedule Course Attributes Handouts for more information.

Step	Action
5.	Click on to add the three SFIN - Student Financials values under Class Attributes. You will need to add three rows for the three SFIN values of AXXX, HIGH, and HXXX.

Step

Action

6.

Click on Meetings tab to add Facility ID, Meeting Pattern, and Instructor. You may click on to expand your search for Facility ID and Instructors.

Tip: Click on the icon to search for the high school Facility IDs.

In the Facility ID field type in OC (all off-campus locations will begin with OC).
In the Description field, change the drop-down option from ‘begins with’ to ‘contains’.

In the Description field, type in high (high schools usually have the word ‘high’ somewhere in their description. Click Look Up.

Step	Action
7.	Continue entering the remaining information for the meeting pattern. Click on Meetings tab to add Facility ID, Meeting Pattern, and Instructor. You may click on to expand your search for Facility ID and Instructors. NOTE: You may use any field to search for your Facility.

Step	Action
8.	Enter the instructor assignment by selecting the Employee ID from the ID Look Up.

Step

Action

9.

After selecting the instructor, complete the rest of the assignment by selecting the Empl Rcd#. Click on the icon. Select the appropriate combination of Employee Record Number, Department ID, and Job Code for the assignment.

Example: This assignment is being offered to the instructor through Mesa College, the appropriate row to click on for this class section is the third row or Empl Rcd # 2 because the Department ID 24330 begins with a 2 for Mesa.

After selecting the correct Empl Rcd#, select the appropriate Assignment Type and enter the appropriate Adjusted FTE for the instructor.

Step	Action
10.	Under Enrollment Cntrl tab, enter Enrollment and Wait List Capacities.

Step	Action
11.	Under Notes tab, enter Class Notes (Comments) in the Free Format Text section. When you have finished scheduling the high school class section, click Save. You will see a Class Nbr and Event ID populate on your page.

Step	Action
12.	End of Process.