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In accordance with Title 5, sections 55031-55034, students are expected to maintain a level of academic performance or be subject to notice.

1. DEFINITIONS

   1. Good standing – Grade point average (GPA) of 2.0 or higher; completion of at least 50% of cumulative units attempted.

   2. Progress Notice– Percentage of cumulative units of “W,” “I,” and “NP” recorded, reaches or exceeds 50%; a completion rate of less than 50%.

   3. Academic Notice– Cumulative grade point average below 2.0.
      
      

2. Notification of Notice
   Each student is entitled to be notified of his/her/their academic difficulty and the availability of college support services to respond to the academic difficulty before the student is placed on pause. 
   
   Notification will consist, at a minimum, of the following: 

   1. At the end of the semester in which the student’s grade point average falls below 2.0 in all units attempted, a notice that the student is on notice shall be sent to the student informing him/her/them that he/she/they is on academic notice.  “All units attempted” is defined as all units of credit for which the student is enrolled in at the community college that they attend.

   2. If the student receives symbols of “W,” “I,” or “NP” in 50% or more of all units in which a student has enrolled, the student shall be placed on progress notice.

   3. At the end of the third consecutive primary semester on which the student is on academic or progress probation, a notice that the student is subject to academic or progress pause will be sent to the student informing him/her/them that he/she/they is subject to pause.
      
      

3. Notice Letter
   The letter notifying the student of probation will cover, at a minimum, the significance of being on notice and description of the services available.

   1. A student who is on academic probation and earns a semester grade point average of 2.0 or better shall not be placed on pause as long as this minimum semester grade point average is maintained.

   2. A student on progress probation because of an excess of units for which entries of “W,” “I,” and “NP” are recorded shall be removed from notice when the percentage of units in this category drops below 50%.
      
      

4. Probation, Dismissal, Readmission Data Reporting

   The Chancellor shall develop and provide to the Board for review annually report of the number of students who were placed on probation, dismissed, and reinstated. This report must disaggregate the students by race, age, gender, or any other characteristic identified by the Board.
   
   

5. Excessive Withdrawal

   1. A student currently on probation or disqualification due to excessive withdrawals, may petition to have the W’s over 10 years old excluded from the progress probation and/or disqualification calculation. The academic record will be annotated in such a manner that the record of all work remains legible, ensuring a true and complete record. Academic standing will be recalculated for the most recent semester completed.

Revised 8/06, 8/07, 3/12, 4/18, 4/21, 4/23 

 References: Title 5 Sections 55031 - 55034