0.

Click on  then 

Navigate to Curriculum Management -> Instructor Advisor Information -> Instructor Term Workload

1.

At the Instructor Term Workload page, be sure to enter Instructor  ID and/or  LAST NAME

2.

In the ID Begins with field, enter at least the first 2 numbers of their ID Number and in the Last Name field enter as much information that you have

3.

Click the Search button

Note: When only using the name option to search and a list of names appears after hitting the “search” button, select the appropriate name on the list to continue.

4.

On the Instructor Term Workload page:

·         In the Workload Definition section, click in the Term field and enter the correct term for which you are adding the non-classroom assignment.

·         Choose the correct Instructor Assignment Class (this will default to GENERAL).

·         Choose the correct Academic Organization by typing “CE” on the field and then clicking on the magnifying glass to view all CE Academic Organizations.

·         The Calculate Workload box needs to always be checked.

·         Scroll down to the bottom of the page and click on the “+” sign to create a new row.

5.

In the Workload Assignment click on the magnifying glass to choose a campus.

6.

Click in the Assign Type field and choose the correct assignment from the drop down menu.  After you choose the correct Assign Type, the Description will automatically populate.

Note:  If necessary you can change the Description by typing in the field.

7.

Manually enter the correct values for the assignment in the Weekly Hours, Assignment Hours, Start Date, End Date and Assignment FTE fields.

8.

Tab to the Comments section to type in the budget number used for the assignment or to type in any useful information needed.

9.

The Total Term FTE% should populate automatically once you click on Save.

10.

After saving, verify that the Total Term FTE% box has populated correctly.

11.

End of job aid.