1.

Click onthen

Navigate to Curriculum Management →  Schedule of Classes→  Maintain Schedule of Classes

2.

Next Academic Institution Defaults to SDCCD.

3.

• Type in Term or click on the magnifying glass to search Term.

• Choose Term.

Note:    Term 3 (Spring) + year (2019)= Spring 2019 i.e.  2193

             Term 5 (Summer) + year (2019) = Summer 2019 i.e.  2195

             Term 7 (Fall) + year (2019) = Fall 2019 i.e.  2197

4.

• Type in 4 character Subject in the Subject Area or click on magnifying glass to search for a specific subject.

• You can narrow your search by typing in the Catalog Nbr

• Click on Search OR go to next Action 9.

5.

• Type in Term

• Select Continuing Education OR Continuing Ed-High School

• Click on Search and list of courses will appear

• Click one of the Courses listed

6.

Your selection class will open to show a previously scheduled course.

Click the “+” to create a new row (new class screen)

7.

Type in 1=Regular (semester long class) or DYN (dynamic dates) or click on the magnifying glass and choose a session.

8.

Under the Class Sections:

• Session= 1 (Regular) for full semester classes Example a

• Session=DYN (Dynamically Dated Session) for any partial semester class Example b

• Class Section: Type in four digit number using the first two digits for each Class Section based on your campus. Note: You will receive an Error Message if the section number has been used previously.

   

  • 4000 = Cesar Chavez Campus, i.e. 4000, 4001, 4002, etc.

  • 4200 = ECC, i.e. 4200, 4201, 4202, etc.

  • 4600 = North City Campus, i.e. 4600, 4601, 4602, etc.

  • 4800 = West City Campus, i.e. 4800, 4801, 4802, etc.

  • 4400 = Mid-City Campus, i.e. 4400, 4401, 4402, etc.

• Class Section, Associated Class (defaults to “1”) & Primary Instr (will auto populate once you have added 4 digits to Class Section and moved to next areas) Section; all 3 areas must match four digit number listed in Class Section

• Component: Click on the magnifying glass to choose the appropriate component (i.e. “LEC”= Lecture, “LAB”= Laboratory etc. Default to “Lec”)

• Campus & Location: Click on the magnifying glass to choose the campus and location.

• Holiday Schedule: Enter or select the correct academic calendar (i.e. CE1819)

• Instruction Mode: 02= In Person-Lecture/discussion or click on the magnifying glass to choose the appropriate component.

• Start/End Date: Defaults to semester dates DYN dates need to be added. .

• Schedule Print and Generate Class Mtg Attendance boxed will default with a checkmark.

9.

Click on the Meetings tab to build the class’s meeting pattern.

• Facility ID shows Campus/Building/Room options (see Facility Scheduling Conflict Warning message and directions on next page)

• Mtg Start is start time

• Mtg End. change manually to the correct end time

• Click on the days of the week. Unclick to remove

• Start/End Date must match the Basic Data page dates; MUST CHANGE DYN DATES

• If there is more than one meeting pattern for the class, click the “+” to add a row and repeat steps for Facility ID, Mtg Start, Mtg End, Days if there is more than one meeting pattern.

• Click Save

10.

Instructors Fro Meeting Patter section:

• Click on magnifying glass under ID

• Assign Type-choose one i.e CEB5FacAdj=Adjunct Faculty

• Load Factor = 100.00

• Weekly hour= auto populate

• Auto Calc=defaults to checked

• Weekly Hours, Sec-Fte, ADJ-FTE and Assignment FTE %=auto calculates

• Click Save

11.

A “Facility Scheduling Conflict Warning” message, will appear if room/days/times conflict with a scheduled course.  For concurrent classes, click OK and message will disappear and class will SAVE.  This message will reappear for each concurrent course scheduled for the same room/day/time; the most common Subject Areas would be HSDP and OFSY lab.

12.

Next step is click on  “Notes” tab.

13.

Click on Note Tab:

Class Notes Section; click the “+” to add a row for another Sequence Number if necessary. 

Sequence numbers are set ups as:

                Sequence Number 1=Star Line and description of class

                Sequence Number 2=Material Fees

                Sequence Number 3=Community Ed Fees

Click SAVE

14.

End of job aid.