Business Process: Updating Enrollment Limits and Entering Comments
Module: Academic Advising

This Job Aid will outline the process to override Enrollment Limits and consists of two parts:

Override Enrollment Limits:

Step	Action
1.	From the Faculty Portal, under the Faculty Quicklinks, click on the Counselor Center tab. The Student Success search page will appear.

Step	Action
2.	On the Student Success search page, enter the Student ID number. Click Search. NOTE: If you do not know the Student’s ID, you can search using the first and last name fields. Include History box should default as checked. If it is not, make sure to check the box.

Step	Action
3.	Click on the Enrollment Limits link on the Student Success page.

Step	Action
4.	The page will default to the Enrollment Limit tab. Be sure the Academic Career equals Undergraduate. Be sure the correct Term appears. NOTE: Click the arrows to move to a different academic career and/or term.

Step	Action
2.	Check the Override Unit Limits check box. This will activate the unit limit boxes and the default unit values will appear.

Step	Action
3.	Enter the new units values in both of the following boxes: Max Total Units Max No GPA Units Click Save.

Enter Comments:

Step	Action
4.	Navigate back to the Student Success page via the Faculty Portal. Enter the Student ID number. Click the Search button.

Step	Action
5.	Click the Comment icon.

Step

Action

6.

Enter the following into the comment categories:

Administrative Function: GEN
Comment Category: (this is a new comment category specifically for unit overrides, per campus)
- 1UO - City comment category
- 2UO - Mesa comment category
- 3UO - Miramar comment category
Enter comments.

Click Save

NOTE: Department field can be left blank.

Step	Action
7.	End of Procedure.