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Update Student Success Page

Update Student Success Page

Summary

This Job Aid will outline the process necessary to update a student’s SSSP page.

Instructions

  1. From the Faculty Portal, under the Faculty Quicklinks, click on the “Counselor Center” tab. The “Student Success” search page will appear.

  1. On the “Student Success” search page, enter the “Student ID number”.

    Click “Search”. 

    NOTE: If you do not know the Student’s ID, you can search using the first and last name fields.

    1. “Include History” box should default as checked. If it is not, make sure to check the box.

  1. Determine whether the student is new or returning, then follow the appropriate instructions below.

A. If the student is new and without SSSP services, there will be no plus sign to add a new row. Review student’s information and update as appropriate.

B. If the student is returning, click the plus sign to “add a new row”. Review student’s information and update as appropriate. 

NOTE:  Be sure to click “Save” at the bottom of the page to update the SSSP page before navigating to another tab.  Failure to do so will result in changes not being saved.

  1. Under the “Student Information” section, the student’s main plan is visible and their requirement term. Changes can be made to the student’s Program/Plan.  See the “Program/Plan Stack job aid” for instructions. 

     

    Additional links to the “Unofficial Transcripts”, “Advising Notes” and “Enrollment Limits” can be accessed from this page.

  1. The following information is located under the Student Success section:

    • “Matric” (matriculation status)—plays a part in determining the student’s enrollment appointment priority.

      • Full Matrc—student has completed Orientation, Ed Plan and Milestone Levels

      • Exempt—student is in an exempted Goal

      • Not Matric—student is missing Orientation or an Ed Plan or Milestone Levels

    • “Informed Goal”—select the appropriate goal from the drop-down list. NOTE:  this information is tracked for MIS purposes.  Be sure to complete this step when changing a student’s plan.

    • “Application Goal”—this is generated from the student’s admission application and cannot be changed.

    • “Orientation”—Counselors or Technicians check this box after confirming the student has completed Orientation. NOTE: this plays a part in the student becoming fully matriculated.

    • “Assessment”—this box is checked when the student completes their CCCapply application or an assessment. NOTE: conversion students or students graduating high school more than 10 years ago, may not have this box checked.

    • “Abbreviated”—this box is checked when the Counselor manually checks the box, or the Counselor has assigned a Student Education Planner.

    • “Comprehensive”—this box is checked when a student’s plan code is changed on the program/plan stack.  This plays a part in the student becoming fully matriculated

  1. Under the “Assessment” section, the student’s milestone scores will be populated.  Click on the “Test Results” link to view any other test results, if applicable.

 

  1. Under the “Other Services” section, select any of the appropriate boxes when services are given.

  1. Under the “External Education” section, click on the arrow to view the status of the student’s transfer transcripts.

  1. Under the “Academic Plan” section, click on the arrow to view the student’s current plan(s).  Changes can be made to the student’s Program/Plan.  See the “Program/Plan Stack job aid” for instructions. 

  1. “Student Educational Planner”:  Courses can be added to the student’s Planner by “Browse Catalog”, “Plan by Requirements” and “Manual Entry”.  Course can be moved to specific terms and deleted.  Please see the Update Student Educational Planner job aid for instructions.

    “Referrals”:  Click on “Edit Referrals” to add referrals to the student’s Planner, by campus.

    “Action Items”:  Click on “Edit Action Items” to add action items for the student to complete. 

    “Comments”:  Add any necessary comments regarding additional degree requirements that are not part of the advisement report.  (Ex: http://Assist.org major requirements for transfer)

     

    NOTE:  Clicking save will only save the courses on the Student Success Page, you must Finalize & Copy to save on the Student’s Planner.

  1. Click “Save” to be sure all updates are saved.

  1. End of guide.