Clearing Prerequisites By Student Groups

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Last updated: Oct 28, 2022 by Amy Meyers
3 min read

Clearing prerequisites by student groups

Business Process: Clearing Prerequisites by Student Groups
Module: Academic Advising

Instructions:

This Job Aid will outline the process necessary to clear prerequisites using Student Groups. 

Step
Action
1.

From the Faculty Portal, under the Faculty Quicklinks, click on the Counselor Center tab. The Student Success search page will appear.

StepAction
2.

On the Student Success search page, enter the Student ID number.

Click Search. 

NOTE: If you do not know the Student’s ID, you can search using the first and last name fields.

Include History box should default as checked. If it is not, make sure to check the box.

StepAction
3.

Click the General Info tab.

StepAction
4.Click on the Edit Student Groups button.

StepAction
5. Since a student group already exists, click on the plus sign to add a new row.

Step

Action
6.

Click the magnifying glass to select the new student group.  Search for the student group by populating the Description field (ex: ENGL, MATH) and clicking Look Up.

Select the student group from the drop-down menu. This will add the student group and populate the description.

StepAction
7.

The Effective Date will populate as the current date.  The status is defaulted as Active.  

Use the following Best Practice date to populate the Effective Date:

       Fall = August 1st     Spring = January 1st       Summer = June 1st

Example: 08/01/2022                    01/01/2022                         06/01/2022


NOTE: For a student group to active for a term, the effective date MUST be dated on or before the first day of that term.

Add a Comment describing the reason the student group was added.

StepAction
8.

Click OK:  this will add the student group and the page will return to the General Info page.

Click Apply:  this will save the current student group, but the Student Group page will remain so additional student groups can be added in one session. 

  • To add more student groups, click the plus sign
  • When all group have been added, click OK

To delete an incorrect student group, click the minus sign. 

StepAction
9.When OK is clicked, the page will return to the General Info page and the Student Group will be saved on the student’s record.  

StepAction
10.

End of job aid.