Scheduling Learning Community Sections

Business Process: Scheduling learning community sections
Module: Curriculum Management

Instructions:

This Job Aid will go over the process necessary to create Learning Community sections: LCOM shell and individual sections.

Step	Action
1.	Click on andnavigate to:Curriculum Management -> Schedule of Classes -> Schedule New Course.

Step	Action
2.	On Schedule New Course page input the Term, Subject and Catalog Number. Click Search.

Step	Action
3.	The Search Results will generate the courses based on the criteria input. Select the appropriate course and campus by clicking it.

Step	Action
4.	The page below displays after selecting the offering campus. Fill in class information on the Basic Data tab (**Session, Class Section, Associated Class, Instruction Mode)**.
5.	Add a Class Attribute by first clicking . In the Course Attribute field, enter LCOM or click on the magnifying glass to select Learning Community (LCOM) and for the Course Attribute Value enter YES or click on the magnifying glass to select YES.

Step	Action
6.	On the Meetings tab, enter Meeting Patterns for both of the classes. Note: No instructors can be added to the parent class because this is NOT an actual subject. Instructors will be added to the ‘child’ classes.

Step	Action
7.	On the Enrollment Cntrl tab, add Enrollment Capacity, Wait List Capacity and Instructor Consent Required if program requires restriction.

Step	Action
8.	On the Notes tab, add class note and Save. Make note of your Class Nbr to add into the Class Notes section of the individual 'child' classes. It is recommended to add the instructors name and email address in the notes so students are able to contact the instructors for the classes.

Step	Action
9.	Click Return to Search to create the individual class sections.
10.	Input the Term, Subject and Catalog Number. Click Search.

Step	Action
11	Search Results will generate the courses based on the criteria input. Select the appropriate campus.

Step

Action

12.

On the Basic Data tab, if there are other classes already scheduled click on to add a new section under the Class Sections section.

13.

Setup Basic Data tab as usual except Class Section, Associated Class and Primary Instr Section numbering will be 1701+ for City, 2701+ for Mesa, and 3701+ for Miramar. This numbering is to help identify Learning Community classes easily among non-Learning Community classes.

Uncheck Schedule Print to remove the class from the printed schedule.

NOTE: This Job Aid displays an example for a City College Class.

Step	Action
14.	On the Meetings tab, input data as usual.

Step	Action
15.	On the Enrollment Cntrl tab, enter Enrollment Capacity, and Wait List Capacity. Recommended to NOT put ‘Instructor Consent Required’ in the *Add Consent box. Restricting classes make it difficult for Admissions to manually enroll students into the class from the parent class.

Step	Action
16.	On the Notes tab, add class note. Be sure Class Nbrs match for all linked Class Notes. Click Save. Repeat steps 8-16 to add the next linked section.

Step	Action
17.	End of job aid.