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Manual Admissions Application

Manual Admissions Application

Summary

 

Label

Description

Label

Description

Business Process

Admissions Application

Module

Admissions

 

Instructions:

There are two parts to the application process:

  • Part One: Add the application information and admit the student.

  • Part Two: Matriculate the student.

Completing all parts will allow for term activation and enrollment in the term the student is admitted.

 

Part 1:  Add Application Information and Admit the Student

Always perform Search/Match before adding a new person to the system. Search/Match checks for duplicate or multiple entries of individuals. See the Search/Match job aid for additional information regarding this process.

Instructions

Instructions

1

Navigate to Student Admissions >Application Entry > Add Application.

  • Application Number field defaults to all zeros. The system will automatically assign an application number at save time. Do not change this field

  • .

  • ID field default value is NEW. If the student does not have a record in the database, do not change this field. (Use Search/Match job aid to determine if student already exists).

  • Academic Institutions should default to SDCCD. If not, enter SDCCD.

  • Enter the appropriate Academic Career, e.g. CE or CEHS.

  • Click Add

    NOTE: If student has been previously admitted and is returning, please refer to the Readmissions job aid to readmit the student. Do not process a new application.

 

Step

Instructions

Step

Instructions

2

Begin with the Biographical Details tab. Enter the following fields:

  • First Name

  • Middle Name, if used

  • Last Name

  • Suffix, if used

  • Date of Birth

  • Marital Status

  • Gender

  • National ID (SSN). If no SSN or ITIN, leave blank.

Step

Instructions

Step

Instructions

3

Continuing on the Biographical Details tab, enter the student's address.

  • Select the Address Type from the drop down menu (default type is Home)

  • Click on the Edit Address link.

  • Enter address information on page.

  • Click OK.

Step

Instruction

Step

Instruction

4

Continuing on the Biographical Details tab, enter the following information:

  • Phone Number—for TYPE select Main from the drop down menu. Enter the phone number without dashes or parenthesis. Once populated press Enter and the phone number will format properly. Then check the Preferred box.

  • E-mail Address—for TYPE select Email from the drop down menu and check the Preferred box.

    NOTE: If the student has additional phone numbers, click the Add button for additional rows.

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Instructions

5

Enter citizenship by clicking on the Citizenship link on the bottom right of the Biographical Details tab.

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Instructions

6

On the Citizenship Detail page, complete the following fields:

  • Country—field will always be USA.

  • Citizenship Status—menu will be available once USA is populated. Select appropriate option from the drop down menu.

  • Click OK.

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Instructions

Step

Instructions