Voluntary Furlough - Partial & Some Instruction

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Last updated: Sep 16, 2020
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Summary

Label

Description

Business ProcessFaculty Assignments
ModuleCurriculum Management
Prerequisites

The contract faculty is already assigned and has partially taught the class prior to being granted a partial voluntary furlough.

Description

This Job Aid will go over the process necessary to modify a contract instructor’s assignment, add the contract’s furlough assignment, and assign short-term and long-term substitutes. 

Instructions:

StepInstructions
1

Click on the Compass icon  and then click on the Navigator icon to navigate to:

Campus Solutions > Curriculum Management > Schedule of Classes > Maintain Schedule of Classes

2

 Enter the Academic Institution, Term, and Class Nbr

 Click the Search button

3

Click on the Meetings Tab.   

4

PART 1 - MODIFYING THE CONTRACT ASSIGNMENT

Locate the contract instructor’s assignment.

5

On the Assignment Tab:

 Uncheck the Print check box.

 Update the Adjusted FTE to a value corresponding to the portion of the class the instructor taught. 

6

Click on the Days/Times Tab.

 Update the assignment End Date.

 Click Save.

7

PART 2 - ADDING THE FURLOUGH ASSIGNMENT

Click on the Term Workload button.

8

On the Term Workload Page, add a new assignment row by clicking on the  icon. 

9

On the Workload Assignment Tab:

 Enter the Campus value and select the Career value

 Select the Furlough-V Assign(ment) Type

 Enter the assignment Start Date, End Date, Assignment FTE %, and Admin Comment

NOTE: The Assignment FTE % value is the remaining FTE for the class section. 

10

On the Job Code Tab:

 Select the Contract Empl Rcd Nbr and Job Code

 Click Save

11

Close the Term Workload Page, and return to Maintain Schedule of Classes, Meetings Tab to enter the substitute assignments. 

12

PART 3 - ASSIGNING THE SHORT-TERM SUBSTITUTE

On the Assignment Tab, add a new instructor row by clicking on the  icon.

 Select the ID (instructor) for the short-term substitute assignment

 Select the appropriate Empl Rcd and Job Code for the assignment

 Select the Sub-Short Assign(ment) Type

 Zero-out theAdjusted FTE for the short-term substitute assignment

13

On the Days/Times Tab, select the Start Date and End Date of the short-term substitute assignment.

Note: Short-Term substitute assignments are scheduled for up to 10 class meetings.

14

On the Paid Hours Tab:

 Ensure the Paid Hours field value is 0.00.

 Click Save.

Note: The instructor must enter actual hours worked into their timesheet in HCM. 

15

PART 4 - ASSIGNING THE LONG-TERM SUBSTITUTE

On the Assignment Tab, add a new instructor row by clicking on the  icon.

 Select the ID (instructor) for the long-term substitute assignment

 Uncheck the Print check box

 Select the appropriate Empl Rcd and Job Code for the assignment

 Select the Sub-Long Assign(ment) Type

 Enter the Adjusted FTE for the long-term substitute assignment

16

On the Days/Times Tab, select the Start Date and End Date of the long-term substitute assignment.

Note: long-Term substitute assignments are scheduled from the 11th class meeting forward.

17

On the Paid Hours Tab:

 Ensure the Paid Hours field value is calculated based on the Adjusted FTE for the assignment.

 Click Save.

18End of Job Aid.