Maintain Schedule of Classes

This job aids provides directions on how to schedule a new TBA class section.

Instructions:

Step	Action
1.	Click onthen Navigate to Curriculum Management → Schedule of Classes→ Maintain Schedule of Classes

Step	Action
2.	Next Academic Institution Defaults to SDCCD.

Step	Action
3.	Type in Term or click on the magnifying glass to search Term. Choose Term. Note: Term 3 (Spring) + year (2019)= Spring 2019 i.e. 2193 Term 5 (Summer) + year (2019) = Summer 2019 i.e. 2195 Term 7 (Fall) + year (2019) = Fall 2019 i.e. 2197

Step	Action
4.	Type in 4 character Subject in the Subject Area or click on magnifying glass to search for a specific subject. You can narrow your search by typing in the Catalog Nbr Click on Search OR go to next Action 9.

Step	Action
5.	Type in Term Select Continuing Education OR Continuing Ed-High School Click on Search and list of courses will appear Click one of the Courses listed

Step	Action
6.	Your selection class will open to show a previously scheduled course. Click the “+” to create a new row (new class screen)

Step	Action
7.	Type in 1=Regular (semester long class) or DYN (dynamic dates) or click on the magnifying glass and choose a session.

Step

Action

8.

Under the Class Sections:

Session= 1 (Regular) for full semester classes Example a
Session=DYN (Dynamically Dated Session) for any partial semester class Example b
Class Section: Type in four digit number using the first two digits for each Class Section based on your campus. Note: You will receive an Error Message if the section number has been used previously.
- 4000 = Cesar Chavez Campus, i.e. 4000, 4001, 4002, etc.
- 4200 = ECC, i.e. 4200, 4201, 4202, etc.
- 4600 = North City Campus, i.e. 4600, 4601, 4602, etc.
- 4800 = West City Campus, i.e. 4800, 4801, 4802, etc.
- 4400 = Mid-City Campus, i.e. 4400, 4401, 4402, etc.
Class Section, Associated Class (defaults to “1”) & Primary Instr (will auto populate once you have added 4 digits to Class Section and moved to next areas) Section; all 3 areas must match four digit number listed in Class Section
Component: Click on the magnifying glass to choose the appropriate component (i.e. “LEC”= Lecture, “LAB”= Laboratory etc. Default to “Lec”)
Campus & Location: Click on the magnifying glass to choose the campus and location.
Holiday Schedule: Enter or select the correct academic calendar (i.e. CE1819)
Instruction Mode: 02= In Person-Lecture/discussion or click on the magnifying glass to choose the appropriate component.
Start/End Date: Defaults to semester dates DYN dates need to be added. .
Schedule Print and Generate Class Mtg Attendance boxed will default with a checkmark.

Step

Action

9.

Click on the Meetings tab to build the class’s meeting pattern.

Facility ID shows Campus/Building/Room options (see Facility Scheduling Conflict Warning message and directions on next page)
Mtg Start is start time
Mtg End. change manually to the correct end time
Click on the days of the week. Unclick to remove
Start/End Date must match the Basic Data page dates; MUST CHANGE DYN DATES
If there is more than one meeting pattern for the class, click the “+” to add a row and repeat steps for Facility ID, Mtg Start, Mtg End, Days if there is more than one meeting pattern.
Click Save

Step

Action

10.

Instructors Fro Meeting Patter section:

Step	Action
11.	A “Facility Scheduling Conflict Warning” message, will appear if room/days/times conflict with a scheduled course. For concurrent classes, click OK and message will disappear and class will SAVE. This message will reappear for each concurrent course scheduled for the same room/day/time; the most common Subject Areas would be HSDP and OFSY lab.

Step	Action
12.	Next step is click on “Notes” tab.

Step

Action

13.

Click on Note Tab:

Class Notes Section; click the “+” to add a row for another Sequence Number if necessary.

Sequence numbers are set ups as:

Sequence Number 1=Star Line and description of class

Sequence Number 2=Material Fees

Sequence Number 3=Community Ed Fees

Click SAVE

Step	Action
14.	End of job aid.