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Summary

Label

Description

Business ProcessFaculty Assignments
ModuleCurriculum Management
Prerequisites

The contract faculty is already assigned and has partially taught the class prior to being granted a partial voluntary furlough.

Description

This Job Aid will go over the process necessary to modify a contract instructor’s assignment, add the contract’s furlough assignment, and assign short-term and long-term substitutes. 


Instructions:

3
StepInstructions
1

Click on the Compass icon Image Added and then click on the Navigator icon Image Addedto navigate to:

Campus Solutions > Curriculum Management > Schedule of Classes > Maintain Schedule of Classes

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2

Image Added Enter the Academic Institution, Term, and Class Nbr

Image Added Click the Search button

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3

Click on the Meetings Tab.   

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4

PART 1

Screenshots

2

- MODIFYING THE CONTRACT ASSIGNMENT

Locate the contract instructor’s assignment.

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5

On the Assignment Tab:

Image Added Uncheck the Print check box.

Image Added Update the Adjusted FTE to a value corresponding to the portion of the class the instructor taught. 

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6

Click on the Days/Times Tab.

Image Added Update the assignment End Date.

Image Added Click Save.

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7

PART 2 - ADDING THE FURLOUGH ASSIGNMENT

Click on the Term Workload button.

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8

On the Term Workload Page, add a new assignment row by clicking on the Image Added icon. 

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9

On the Workload Assignment Tab:

Image Added Enter the Campus value and select the Career value

Image Added Select the Furlough-V Assign(ment) Type

Image Added Enter the assignment Start Date, End Date, Assignment FTE %, and Admin Comment

NOTE: The Assignment FTE % value is the remaining FTE for the class section. 

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10

On the Job Code Tab:

Image Added Select the Contract Empl Rcd Nbr and Job Code

Image Added Click Save

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11

Close the Term Workload Page, and return to Maintain Schedule of Classes, Meetings Tab to enter the substitute assignments. 

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12

PART 3 - ASSIGNING THE SHORT-TERM SUBSTITUTE

On the Assignment Tab, add a new instructor row by clicking on the Image Added icon.

Image Added Select the ID (instructor) for the short-term substitute assignment

Image Added Select the appropriate Empl Rcd and Job Code for the assignment

Image Added Select the Sub-Short Assign(ment) Type

Image Added Zero-out theAdjusted FTE for the short-term substitute assignment

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13

On the Days/Times Tab, select the Start Date and End Date of the short-term substitute assignment.

Note: Short-Term substitute assignments are scheduled for up to 10 class meetings.

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14

On the Paid Hours Tab:

Image Added Ensure the Paid Hours field value is 0.00.

Image Added Click Save.

Note: The instructor must enter actual hours worked into their timesheet in HCM. 

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15

PART 4 - ASSIGNING THE LONG-TERM SUBSTITUTE

On the Assignment Tab, add a new instructor row by clicking on the Image Added icon.

Image Added Select the ID (instructor) for the long-term substitute assignment

Image Added Uncheck the Print check box

Image Added Select the appropriate Empl Rcd and Job Code for the assignment

Image Added Select the Sub-Long Assign(ment) Type

Image Added Enter the Adjusted FTE for the long-term substitute assignment

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16

On the Days/Times Tab, select the Start Date and End Date of the long-term substitute assignment.

Note: long-Term substitute assignments are scheduled from the 11th class meeting forward.

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17

On the Paid Hours Tab:

Image Added Ensure the Paid Hours field value is calculated based on the Adjusted FTE for the assignment.

Image Added Click Save.

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18End of Job Aid.