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StepAction
4.

Review the Run Control:

  • Verify that the “*Business Unit” field = “SDCCD”
  • Verify that the “*Term” field has the appropriate term (the term students are to be dropped from).
  • IMPORTANT: The “Report Only” check box should NOT be checked/selected.


Click “Run” and then the “Process Monitor” link.

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StepAction
5.Periodically click “Refresh” until the “Run Status” column = “Success” and the “Distribution Status” = “Posted”. 

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StepAction
6.

Click [] then [] then [] to return to the Main menu.

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Step Action
7.

Navigate to Reporting Tools > Query > Query Manager.

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StepAction
8.In the “begins with” field, enter “X_SF_DNP_STDNTS_DROP” and then click “Search”.

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StepAction
9.Click “Edit”.

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StepAction
10.Click the “Run” page (tab).

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StepAction
11.In the “Term” field, enter the appropriate Term.  In the “Enrl Req Date” field, enter the date you ran the job in Update Mode (normally today’s date).  Click “OK”.


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StepAction
12.From the generated spreadsheet data, make a note of the first and last numbers in the “Enrl Request ID” column.  In the screenshot below, those numbers are “0000015980” and “0000016002”.

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StepAction
13.

Click [] then [] then [] to return to the Main menu.

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StepAction
14.Navigate to Records and Enrollment > Enroll Students > Mass Enrollment.

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StepAction
15.Click the “Search” button to display a list of Run Controls.  Click/Select “X_SR_BATCH_DNP”.

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StepAction
16.Enter the first Enrollment Request ID (from the query) into the “*From Enrollment Request ID” field.  Enter the last Enrollment Request ID (from the query) into the “To Enrollment Request ID” field.  Click “Run”.

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StepAction
17.Select “Stud Records Mass Enrollment” (Process name: “SRPCEMSS”) then click OK.

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StepAction
18.Take note of the “Process Instance” # and then click the “Process Monitor” link.

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StepAction
19.The process is complete once the “Run Status” column = “Success” and the “Distribution Status” column = “Posted” for your Instance

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Result:
The charges won't be removed from any student's account until Tuition Calculation has been run.  The Tuition Calculation process will remove the charges from those student accounts that have not been paid.


StepAction
20.End of job aid.