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Step	Instructions
3	Continuing on the Biographical Details tab, enter the student's address. Select the Address Type from the drop down menu (default type is Home) Click on the Edit Address link. Enter address information on page. Click OK.

Step

Instruction

4

Continuing on the Biographical Details tab, enter the following information:

Phone Number—for TYPE select Main from the drop down menu. Enter the phone number without dashes or parenthesis. Once populated press Enter and the phone number will format properly. Then check the Preferred box.
E-mail Address—for TYPE select Email from the drop down menu and check the Preferred box.

NOTE: If the student has additional phone numbers, click the Add button for additional rows.

Step	Instructions
5	Enter citizenship by clicking on the Citizenship link on the bottom right of the Biographical Details tab.

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Step

Instructions

7

Click on the Regional tab to enter the student's Ethnicity.

Ethnic Group——click the magnifying glass and select the appropriate ethnic group.
- If student is Hispanic or Latino, click the radio box to indicate. Then click the drop down menu to the right to indicate the appropriate ethnic group.
- The Ethnic Group box will default based on the menu selection.
Regulatory Region—defaults to USA. Do not change.

NOTE: If more than one ethnicity group, click on the add button to add another row to select another ethnicity group if student indicates more than one.

Do not save; continue to *Application Program Data tab.

Step

Instructions

8

Click on the Application Program Data tab. Enter the following fields in order as listed to populate and/or find appropriate selections.

Effective Date—if the application is for a term that has already started, you MUST backdate the application to the appropriate effective date based on the admit term. If the application is for a future term, the current date will be appropriate.
- Best Practice Dates:
  - Fall—08/01/year
  - Spring—01/01/year
  - Summer—06/01/year
Admit Term*—semester of intent to enroll.
Academic Program—CE or CEHS
Enter Campus
Program Action—leave as APPL
Academic Plan—click magnifying glass for menu selections. (link to page with all the plan codes)

NOTE: entering college code before clicking on magnify glass will display only corresponding college majors; i.e. 4 - CE

Default values:
Academic Load—leave as Full-Time
Action Date—defaults to date you are processing application. Cannot change.
Career Number—defaults to 0. Do not change.

Do not save; continue to *Application Data tab.

Step

Instructions

9

Click on Application Data tab. Enter the following information:

Application Center—select CE.
Admit Type—click on magnifying glass and select appropriate admit type from menu. NOTE: Do not use any R admit types for a new student.
- CE = first time in Continuing Education
- CHS = first time in Continuing Education High School

NOTE: Admit types will only appear per career student is being admitted into.

Application Date—this defaults to current date, do not change.
Created Date—this defaults to current date, do not change.
Click Save. Saving will generate a Student ID number; be sure to note the ID number.

NOTE: Once the ID number is generated, the page defaults back to the Biographical Details tab.

Step

Instructions

10

For some students, the Search/Match results page will appear because values on your current student match or are close to another student already in the system. Check your student values vs. the students that appear on the Search/Match page to be sure they are not the same person. To view the details of the students that appear on the Search/Match page, click the Details link.

If there are no duplicate students, click Return. Then click OK on the warning message to complete the ID generation.

NOTE: Student names may appear multiple times on the Search Results list. This is due to students having both a Primary and Preferred name in the system.

Step	Instructions
11	To view additional match criteria on a student, click on Match Criteria and/or Search Results Summary. Match Criteria—shows what criteria are matching with the new student. Search Results Summary—shows number of ID's found that may match the student.

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Step	Instructions
4	Congratulations! You successfully admitted , coded residency, matriculated and entered external education data for and matriculated a student. End of job aid.

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