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Cashiering - GL Interface 


Label
Description
Business ProcessIntegration Broker
ModuleStudent Financials
Prerequisites

Cashier(s) should have transactions.  Cashier’s Office should be closed. “GL Interface Required” box for Tender and Target Keys must be check-marked.  “GL Interface Required” box for Cashiering Office should NOT be check-marked.  User must be signed in as “SFBATCH”

Description

This Job Aid illustrates how to generate cashiering entries and how to use a query to see and/or download query results to Excel.


Instructions:


Step
Action
1.

Click on [Image Modified] then [Image Modified] and navigate to toStudent Financials -> GL Interface ->  Generate Cashiering Entries -> …


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StepAction
2.If you know the Run Control ID, enter it into the “Run Control ID” field  ---  OR  ---  click “Search” to display a list of Run Control ID’s.  Based on your Campus and Cashier Office, select the appropriate “Run Control ID”.

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StepAction
3.

Verify:

  • “Business Unit” field = “SDCCD” (Should already be populated)
  • “Journal Template” field = “SF/GL” (Should already be populated)
  • “Term” field = Enter the appropriate Term
Click “Save”.  Click “Run”.

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StepAction
4.Click “OK”.
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StepAction
5.Periodically click “Refresh” until the “Run Status” column reads “Success” and the “Distribution Status” column reads “Posted” for your instance.

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StepAction
6.Click the “New Window” link located at the top right corner to open a new window.

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StepAction
7.

In the new window, click [Image Modified] then [Image Modified] and select “Review Accounting Lines”.


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StepAction
8.Confirm that the “Business Unit” field = “SDCCD”.  Click “Search”

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StepAction
9.

Click the circle next to “Run Date and Sequence Number” so that a black dot appears in the circle.  Enter/select the appropriate “Run Date” and “Sequence Number”.  You can also click the magnifying glass to display a list of “Sequence Numbers” and “Process Instances”.

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StepAction
10.Click “View Accounting Line Records” to view the results.

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StepAction
11.Click the “New Window” link at the top, right-hand corner of the screen to open another new window.

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StepAction
12.

In the new window, click [Image Modified] then [Image Modified] to return to the top menu.

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StepAction
13.Navigate to: Reporting Tools -> Query -> Query Manager…

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StepAction
14.In the “begins with” field, enter “X_SF_GL”.  Click “Search”.  A list of Queries will be displayed.

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StepAction
15.Locate the appropriate Query.  Click its “Edit” link.

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StepAction
16.

Scroll to the bottom of the list to line 50.  Click the funnel [Image Modified] at line .

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StepAction
17.Enter the appropriate Instance Number into the “Constant” field. Click “OK”.


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StepAction
18.Click the “Run” page (tab).

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StepAction
19.

The following box will appear.  Filling in the fields is optional for this particular query.  However, these fields can be used to narrow the parameters of the query based on “Item Type” and/or a specific “Student ID”.

Click “OK” to display the results of the query.  If the data is too wide for your screen, use the scroll bar at the bottom to see the part of the query that is off-screen.

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StepAction
20.Click the “Download to Excel” option to download the query data to Excel.

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StepAction

End of Job

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Aid