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This Job Aid will outline the process necessary to update a student’s SSSP page.

Step	Action
1.	From the Faculty Portal, under the Faculty Quicklinks, click on the Counselor Center tab. This will land you on the The Student Success search page will appear.

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Step

Action

2.

To find the student, use “Find an Existing Value” and use the search criteria provided. Enter the Student’s ID.

NOTES:

On the Student Success search page, enter the Student ID number.

Click Search.

NOTE: If you do not know the Student’s ID, you can search using the first and last name fields.

Include History box should be default as checked on default. If it is not, make sure to check the box.

3.

Click on Search.

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Step

Action

43.

A. If this the student is a new student and without Student Services Service Program ( SSSP ) services previously provided, there will be no Plus plus sign . Review Student’s to add a new row. Review student’s information and update as appropriate.

B. If this the student is a returning student Click on , click the plus Image Removed sign to ADD A NEW ROW.Review Student’s sign to add a new row. Review student’s information and update as appropriate.

NOTE: Be sure to click Save at the bottom of the page to update the SSSP page before navigating to another tab. Failure to do so will result in changes not being saved.

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Step	Action
4.	Under the Student Information section, the student’s main plan is visible and their requirement term. Changes can be made to the student’s Program/Plan. See the Program/Plan Stack job aid for instructions.

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Additional links to the Unofficial Transcripts, Advising Notes and Enrollment Limits can be accessed from this page.

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Step	Action
5

.On the External Education section, click on the arrow to view the status of the Student’s transcripts.

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StepAction6.On the Student Exemptions

.

The following information is located under the Student Success section:

Matric (matriculation status)—plays a part in determining the student’s enrollment appointment priority.
Full Matrc—student has completed Orientation, Ed Plan and Milestone Levels
Exempt—student is in an exempted Goal
Not Matric—student is missing Orientation or an Ed Plan or Milestone Levels
Informed Goal—select the appropriate goal from the drop-down list. NOTE: this information is tracked for MIS purposes. Be sure to complete this step when changing a student’s plan.
Application Goal—this is generated from the student’s admission application and cannot be changed.
Orientation—Counselors or Technicians check this box after confirming the student has completed Orientation. NOTE: this plays a part in the student becoming fully matriculated.
Assessment—this box is checked when the student completes their CCCapply application or an assessment. NOTE: conversion students or students graduating high school more than 10 years ago, may not have this box checked.
Abbreviated—this box is checked when the Counselor manually checks the box, or the Counselor has assigned a Student Education Planner.
Comprehensive—this box is checked when a student’s plan code is changed on the program/plan stack. This plays a part in the student becoming fully matriculated

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Step	Action
6.	Under the Assessment section, the student’s milestone scores will be populated. Click on the Test Results link to view any other test results, if applicable.

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Step	Action
7.	Under the Other Services section, select any of the appropriate boxes when services are given.

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Step	Action
8.	Under the External Education section, click on the arrow to view the

Student’s exempt status. (Note: you are not able to change the status in this section.

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status of the student’s transfer transcripts.

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Step	Action

7

9.

On

Under the Academic Plan section, click on the arrow to view the

Student’s

student’s current plan(s)

, you can make changes

. Changes can be made to the

Student’s

student’s Program/Plan

Stack. (A specific job aid is available with directions on how to change

. See the Program/Plan Stack

)

job aid for instructions.

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Step	Action

8

10.

On the

Student

Education Planner, you can add courses to the Student’s

Educational Planner: Courses can be added to the student’s Planner by Browse Catalog, Plan by Requirements and Manual Entry.

You can delete courses from the Planner, you can also move courses

Course can be moved to specific terms

. Clicking save will only save the courses on the Student Success Page, you must Finalize & Copy to save on the Student’s Planner.On the Referrals area, you can click on Edit Referrals in order

and deleted. Please see the Update Student Educational Planner job aid for instructions.

Referrals: Click on Edit Referrals to add referrals to the student’s

planner by campus. Clicking save will only save the referrals on the Student Success Page, you must Finalize & Copy to save on the Student’s Planner.On the Action Items area, you can click the Edit Action Items button

Planner, by campus.

Action Items: Click on Edit Action Items to add action items for the student to complete.

Comments: Add any necessary comments regarding additional degree requirements that are not part of the advisement report. (Ex: Assist.org major requirements for transfer)

NOTE: Clicking save will only save the

Action Items

courses on the Student Success Page, you must Finalize & Copy to save on the Student’s Planner.

On the Comments area, the Counselor will add comments regarding additional degree requirements not part of the advisement report. (Assist.org major requirements for transfer. DQSC).

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Step	Action
11.	Click Save to be sure all updates are saved.

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Step	Action

9

12.

End of

job aid

Procedure.

Versions Compared

Old Version 3

New Version 4

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