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View Graduation Application Status
Business Process: Selecting Courses For The Student Educational Planner View Graduation Application Status
Module: Academic Advising
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Log-in to the Faculty Portal. From the Faculty Portal click on the Counselor Center tab.
This will land you on the Student Success search page.
Instructions:
This Job Aid will outline the process necessary to update the Student Educational Planner by Browse Catalog, Plan by Requirements and/or Manual Entry as well as how to move unassigned courses to a specific term. to view a student’s graduation application status.
Step | Action |
|---|---|
| 1. | From the Faculty Portal, under the Faculty Quicklinks, click on the Counselor Center tab. The Student Success search page will appear. |
| Step | Action |
|---|---|
2. | On the Student Success search page, enter the Student ID number. Click Search. NOTE: If you do not know the Student’s ID, you can search using the first and last name fields. Include History box should default as checked. If it is not, make sure to check the box. |
| Step | Action |
|---|---|
| 3 |
A. If the student is new and without SSSP services, there will be no plus sign to add a new row. Review student’s information and update as appropriate.
B. If the student is returning, click the plus sign to add a new row. Review student’s information and update as appropriate.
NOTE: Be sure to click Save at the bottom of the page to update the SSSP page before navigating to another tab. Failure to do so will result in changes not being saved| . |
- Browse Catalog
- Plan by Requirements
- Manual Entry
Browse Catalog:
Click on the |
Student Center tab. |
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Click Save before navigating to a new page.
| Step | Action |
|---|---|
| 2. | Click on a Subject to select it from the course list. |
Select a course from the list by clicking on the Course Nbr or the Course Title.
NOTE: Under the Select column, courses with a check box indicates the course is taught only at one campus. If there is no check box, this indicates the course is taught at multiple campuses. Click on the course to view where it is being taught.
Select the course by checking on the Select box. Then click the Add to Planner link.
NOTE: Students must be in Active status on the Student Program/Plan stack to use Browse by Catalog.
Verify the course has been added to the planner.
Click Return to Course List.
The courses should now appear on the Planner under the Unassigned Courses area.
Additional fields, such as Reason Taken, and Notes can be added. The course can be moved from Unassigned to a specific term, or the course can be deleted.
Plan by Requirements:
Select the course by checking on the Select box. Then click the Add to Planner link.
NOTE: Students must be in Active status on the Student Program/Plan stack to use Browse by Catalog.
Verify the course has been added to the planner.
Click Return to What-if Scenario Result. The page will return to the What-if Report.
The courses should now appear on the Planner under the Unassigned Courses area.
Additional fields, such as Reason Taken, and Notes can be added. The course can be moved from Unassigned to a specific term, or the course can be deleted.
Manual Entry:
Enter the Subject Area, the Catalog Nbr and the Course Offer Nbr (Campus) by clicking on the magnifying glass icon.
NOTE: All three fields are required.
Select the Course Offer Nbr (Campus)
1 = City College 2 = Mesa College 3 = Miramar College
Click Add to Planner. Then click OK.
Click Return to Planner.
NOTE: The course information disappears from the fields, however the course is added to the planner in the Unassigned courses list.
The courses should now appear on the Planner under the Unassigned Courses area.
Additional fields, such as Reason Taken, and Notes can be added. The course can be moved from Unassigned to a specific term, or the course can be deleted.
Unassigned Courses:
This section will outline the process to move courses to a specific term and complete additional actions on a course.
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Additional actions can be taken with Unassigned courses.
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Courses have now been moved to the specified terms. Reasons and notes should also appear with the course.
Click Finalize & Copy to post and save the actions to both the Student’s and Counselor’s Planner.
NOTE: Clicking Save will NOT post the classes to the student’s planner, only the Counselor’s planner.
| 4. | Under the Academics section, click on the drop-down menu arrow and select View Graduation Status. |
| Step | Action |
|---|---|
| 5. | The student’s graduation Status, Major, Graduation Term, GE Pattern, Campus, Comments and Notes are viewable. If student has applied for multiple majors, each major will have its own box. Each time the status changes, the student is updated via email. |
| Step | Action |
|---|---|
| 6. | End of Procedure. |