Closing Cashier Office

Label	Description
Business Process	Cashiering
Module	Student Financials
BP ID	SF 013
Prerequisites	Ensure that all Cashiers’ actual tenders balance with PeopleSoft’s reported tenders.
Description	This Job Aid illustrates how to close and open Cashier Office.
Comments	N/A

Instructions

Step	Action
1.	Click on [ ] then [ ] and navigate to Student Financials -> Cashiering -> Cash Management -> Close Offices…

Step	Action
2.	Verify that the “Business Unit” field = “SDCCD”. Click the “Search” button [ ] to display a list of Cashier’s Offices. Click the Cashier’s Office to be closed (e.g. “CITY1”).

Step	Action
3.	Click the “Close Registers” page (tab). In the “Registers” section, you can see the number of Registers that are open by looking at the top right corner of the section. In the sample screenshot below, there are two Registers open. Register CI101 is being displayed.

Step

Action

4A.

If there is more than one Register open, there are two ways to see the Registers.

Method 1 => Display one page at a time: Click the forward arrow [

] in the “Registers” section to see the next Register. The Registers will be displayed one at a time as you click the forward arrow [

]. To go backwards, click the back button [

]. In the following two sample screenshots, Registers CI101 and CI102, would be displayed one at a time.

Step	Action
4B.	Method 2 => Click the “View All” button [ ] in the “Registers” section to display all Registers at once. NOTE: Once you click the “View All” button, it will change to “View 1” [ ]. Click “View 1” to return to viewing the Registers one at a time. In the screenshot sample below, Registers CI101 and CI102 are being displayed at the same time.

Step	Action
5.	Click the “Close” Box [ ] for all the Registers to be closed so that a check mark appears in the box [ ]

Result of Step 5
In the sample screenshot below, Registers CI101 and CI102 will be closed.

Step	Action
6.	Click the “Close Cashier” page (tab) [ ]. In the sample screenshot below, there are two Cashiers. Navigation through this section is the same as the method that was used to navigate through the “Registers” section. You can view the Cashiers one by one or they can be displayed all at once.

Sample Screen Description-All Cashiers displayed at once
There are two cashiers being displayed: RBALINTE and SMOHSENI

Sample Screen Description- Tender Closing Balances

The amounts of the various Tenders that were taken in will be displayed for each Cashier in the “Tender Closing Balance” section in the “Over/Short Amount” column. In the sample screenshot below, Cashier RBALINTE took in $138.00 in cash and $276.00 in checks. Cashier SMOHSENI took in $10.00 in cash, $10.00 in checks, and $10.00 in Visa credit cards. These amounts are per PeopleSoft.

NOTE: Before doing anything on this screen, count out your Cashiers and verify that their actual tenders balance with PeopleSoft’s figures.

*** DO NOT CHECK MARK THE “CLOSE” BOXES (YET) ***

Once the Close Box is checked, it cannot be unchecked. If you Close a Cashier without having entered the appropriate amounts, it will be like reporting that the Cashier is short whatever amounts are displayed by PeopleSoft.

Step	Action
7.	Once it has been verified that the Cashier’s actual tenders balance with PeopleSoft’s figures, enter the amounts into the corresponding fields in the “Closing Balance” column. As you enter the amounts, the figures in the “Over/Short Amount” column will disappear.

Step

Action

8.

Verify that the Tender amounts for each Cashier to be closed have been entered correctly.

Click the “Close” box so that a checkmark appears in the box.

Note that once the Close box in this section (the “Cashiers” section) is checked, IT CANNOT BE UNCHECKED.

Step	Action
9.	Click the “Close Offices” page (tab) [ ].

Step	Action
10.	Click the “Close” button [ ] to close the Office.

Result of Step 10
The “Close Offices” tab will show who closed the Office and the date and time when the Office was closed.

Step	Action
11.	End of job aid.

SF_013_ Cashiering_Closing The Cashier Office

Closing Cashier Office

Instructions