Posting a Student's Payment

Label	Description
Business Process	Cashiering
Module	Student Financials
Prerequisites	Tuition Calculation must have already been performed on student’s account.
Description	This Job Aid illustrates how to post a student’s payment.

Instructions:

Step	Action
1.	Click on [Image Modified] then [Image Modified] and navigate to Student Financials -> Cashiering -> Post Student Payments...

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Step	Action
2.	Click the “ID” field and enter the student’s ID#. (Do NOT click the magnifying glass [Image Modified] next to the ID field. If you do, it will pull up every student in the system)

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Step

Action

3.

Enter the Cashier’s Office.

(Option 1): Click on the magnifying glass [Image Modified] next to the “Cashier’s Office” field to display a list of Cashier’s Offices. Click on the appropriate Cashier’s Office.

(Option 2) If you already know the Cashier’s Office code (e.g. “MESA1”), you can enter it directly into the “Cashier’s Office” field rather than using the search function.

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Step	Action
4.	Click the Add Button [Image Modified]

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Step	Action
5.	1) Verify the student’s ID & Name to be sure you have the correct student. 2) Verify the Balance due.

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Step	Action
6.	In the “Target” field, enter the office where the payment should be applied. (Option 1): Click the magnifying glass [Image Modified] next to the “Target” field to display a list of Target Keys. Click on the appropriate Target Key. (Option 2) If you already know the Target Key (e.g. “MESA”), you can enter it into the Target field rather than using the search function.

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Step

Action

7.

Enter the appropriate term in the “Term” field to ensure the payment is applied to the correct semester.

(Option 1) Click on the magnifying glass [Image Modified] next to the Term field to display a list of terms. Click on the appropriate Term.

(Option 2) If you already know the term (e.g. “2175” for Summer 2017), you can enter it into the Term field rather than using the search function.

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Step	Action
8	In the “Target Detail” section, click in the “Amount” field and enter the charge amount (e.g. “183.00”).

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Step

Action

9.

Enter the appropriate tender in the “Tender” field. This field identifies the method of payment the student is using (e.g. cash, check, Visa, Mastercard, etc.).

(Option 1) Click the magnifying glass [] next to the “Tender” field to display a list of Tenders. Click the appropriate Tender.

(Option 2) If you already know the correct Tender Key (e.g. “CASH”), you can enter it into the Tender field rather than using the search function.

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Step

Action

10.

In the “Tender Detail” section, click in the “Amount” field. Enter the payment amount for the charge. Or let the system populate this field with a default value based on the amount entered in the “Target Detail” section. The Tender Amount defaults to the Target Amount.

[Verify that the Target Amount and the Tender Amount(s) match]

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Step	Action
11.	If the student is paying in full, skip to step 15 If the student is not paying in full, continue to Step 12.
12.	It may be necessary to allocate a student’s payment to a specific charge (e.g. a monetary service indicator (HOLD), a parking permit, etc.) Click the “Select Charges to Pay” link [Image Modified]. NOTE – The Select Charges to Pay page will not be available to use unless you have already selected the Target within the Target Detail section (e.g. MESA).

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Result 12
The “Select Charges To Pay” screen will be displayed

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Step	Action
13.	Click in the appropriate “Pay Amount” field [Image Modified] and enter the amount (e.g. 25.00).
14.	Click the “OK” button [Image Modified].

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Result of Step 14
You will be navigated back to the Student Payment page. The “Target” and “Amount” will update with the selected charge amount (e.g. "25.00").

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Step	Action
15.	Click the “Create Receipt” button [Image Modified] to create a receipt for the student’s transaction. (The system posts the payment when you click this button.)
16.	If the transaction is successful, the “Create Receipt” button will change to Print Receipt. Click the “Print Receipt” button [Image Modified] to print the student’s receipt.