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Closing The Cashier Office
| Label | Description |
|---|---|
| Business Process |
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| Cashiering | |
| Module |
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| Student |
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| Financials |
| Prerequisites |
Enter here.
Instructions
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All Cashiers’ actual tender amounts should balance with PeopleSoft’s reported tender amounts. | |
| Description | This Job Aid illustrates how to close and open Cashier Office. |
Instructions:
| Step | Action |
|---|---|
| 1.Navigate | Click on [ -> Cashiering -> Cash Management -> Close Offices… |
| Step | Action |
|---|---|
| 2.Set | Verify that the “Business Unit If you know the correct code, enter it into the Cashier's Office field. Otherwise, click Search and choose an option from the search results. Example: "CITY1."” field = “SDCCD”. Click the “Search” button [ Click the Cashier’s Office to be closed (e.g. “CITY1”). |
| Step | Action |
|---|---|
| 3. | The Click the “Close Registers tab will display. ” page (tab). In the “Registers” section, you can see the number of Registers that are open by looking at the top right corner of the section. In the sample screenshot below, there are two Registers open. Register CI101 is being displayed. |
| Step | Action |
|---|---|
| 4A. | If there is more than one Register open, there are two ways to |
| Step | Action |
| 4. | Under the Registers section, check the Close box next to all of the registers. |
| 5. | Click on the Close Cashier tab. |
| Step | Action |
| 6. see the Registers. Method 1 => Display one page at a time: Click the forward arrow [ ] in the “Registers” section to see the next Register. The Registers will be displayed one at a time as you click the forward arrow [ ]. To go backwards, click the back button [ ]. In the following two sample screenshots, Registers CI101 and CI102, would be displayed one at a time. |
| Step | Action |
|---|---|
| 4B. | Method 2 => Click the “View All” button [ NOTE: Once you click the “View All” button, it will change to “View 1” [ In the screenshot sample below, Registers CI101 and CI102 are being displayed at the same time. |
| Step | Action |
|---|---|
| 5. | Click the “Close” Box [ |
| Result of Step 5 |
|---|
| In the sample screenshot below, Registers CI101 and CI102 will be closed. |
| Step | Action |
|---|---|
| 6. | Click the “Close Cashier” page (tab) [ |
| Sample Screen Description-All Cashiers displayed at once |
|---|
| There are two cashiers being displayed: RBALINTE and SMOHSENI |
Sample Screen Description- Tender Closing Balances |
|---|
The amounts of the various Tenders that were taken in will be displayed for each Cashier in the “Tender Closing Balance section ” section in the “Over/Short Amount column. If there is more than one Cashier open, there are two ways to view them. You can either display one page at a time and click through the pages using the (<) and (>) arrows or click on View All to display them on one page. ” column. In the sample screenshot below, Cashier DWILLIAM RBALINTE took in $2,723$138.50 00 in cash and $276.00 in checks. Cashier MLIMTIAC SMOHSENI took in $1318 in cash. Before $10.00 in cash, $10.00 in checks, and $10.00 in Visa credit cards. These amounts are per PeopleSoft. NOTE: Before doing anything on this screen, count out your Cashiers and verify that their actual tenders match balance with PeopleSoft’s figures.Note: DO NOT check the Close box until you have verified the actual tender balance. Once the box *** DO NOT CHECK MARK THE “CLOSE” BOXES (YET) *** Once the Close Box is checked, it cannot be unchecked. If you Close a Cashier without having entered the appropriate amounts, it will be like reporting that the Cashier is short whatever amounts are displayed by PeopleSoft. |
| Step | Action |
|---|---|
| 7. | Once it has been verified that the Cashier’s actual tenders balance with PeopleSoft’s figures, enter the amounts into the corresponding fields in the “Closing Balance |
” column. As you enter the amounts, the figures in the “Over/Short Amount |
” column will disappear. |
| Step | Action |
|---|---|
| 8. |
Verify that the Tender amounts for each Cashier to be closed have been entered correctly. |
Verify that the Tender amounts for each Cashier to be closed have been entered correctly. |
Verify that the Tender amounts for each Cashier to be closed have been entered correctly. Click the “Close” box so that a checkmark appears in the box. Note |
that once the Close box in this section (the “Cashiers” section) is checked, IT CANNOT BE UNCHECKED. |
| Step | Action |
|---|---|
| 9. | Click |
the “Close Offices” page (tab |
) [ |
| Step | Action |
|---|
| 10. | Click |
the “Close” button [ |
the Office. |
| Result of Step 10 |
|---|
| The “Close Offices” tab will show who closed the Office and the date and time |
| when the Office was closed. |
| Step | Action |
|---|---|
| 1211. | End of job aid. |