Closing The Cashier Office

Label	Description
Business Process

...

	Cashiering
Module

...

Student

...

Financials

Prerequisites

Enter here.

Instructions

All Cashiers’ actual tender amounts should balance with PeopleSoft’s reported tender amounts.
Description	This Job Aid illustrates how to close and open Cashier Office.

Instructions:

Step	Action
1.Navigate	Click on [ Image Added] then [Image Added ] and navigate to Student Financials → Cashiering → Cash Management → Close Offices. -> Cashiering -> Cash Management -> Close Offices…

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Step	Action
2.

Set

Verify that the “Business Unit

to "SDCCD."

If you know the correct code, enter it into the Cashier's Office field. Otherwise, click Search and choose an option from the search results.

Example: "CITY1."

” field = “SDCCD”.

Click the “Search” button [Image Added ] to display a list of Cashier’s Offices.

Click the Cashier’s Office to be closed (e.g. “CITY1”).

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Step	Action
3.

The

Click the “Close Registers

tab will display.

” page (tab). In the “Registers” section, you can see the number of Registers that are open by looking at the top right corner of the section. In the sample screenshot below, there are two Registers open. Register CI101 is being displayed.

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Step	Action
4A.	If there is more than one Register open, there are two ways to

view them. You can either display one page at a time and click through the pages using the (<) and (>) arrows or click on View All to display them on one page. StepAction4.Under the Registers section, check the Close box next to all of the registers you wish to close. 5.Click on the Close Cashier tab. StepAction6.

see the Registers.

Method 1 => Display one page at a time: Click the forward arrow [

Image Added] in the “Registers” section to see the next Register. The Registers will be displayed one at a time as you click the forward arrow [

Image Added ]. To go backwards, click the back button [

Image Added ]. In the following two sample screenshots, Registers CI101 and CI102, would be displayed one at a time.

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Step

Action

4B.

Method 2 => Click the “View All” button [ Image Added] in the “Registers” section to display all Registers at once.

NOTE: Once you click the “View All” button, it will change to “View 1” [ Image Added]. Click “View 1” to return to viewing the Registers one at a time.

In the screenshot sample below, Registers CI101 and CI102 are being displayed at the same time.

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Step	Action
5.	Click the “Close” Box [Image Added ] for all the Registers to be closed so that a check mark appears in the box [Image Added ]

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Result of Step 5
In the sample screenshot below, Registers CI101 and CI102 will be closed.

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Step	Action
6.	Click the “Close Cashier” page (tab) [Image Added ]. In the sample screenshot below, there are two Cashiers. Navigation through this section is the same as the method that was used to navigate through the “Registers” section. You can view the Cashiers one by one or they can be displayed all at once.

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Sample Screen Description-All Cashiers displayed at once
There are two cashiers being displayed: RBALINTE and SMOHSENI

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Sample Screen Description- Tender Closing Balances
The amounts of the various Tenders that were taken in will be displayed for each Cashier in the “Tender Closing Balance

section

” section in the “Over/Short Amount

columnAction

Step

” column. In the sample screenshot below, Cashier RBALINTE took in $138.00 in cash and $276.00 in checks. Cashier SMOHSENI took in $10.00 in cash, $10.00 in checks, and $10.00 in Visa credit cards. These amounts are per PeopleSoft.

NOTE: Before doing anything on this screen, count out your Cashiers and verify that their actual tenders balance with PeopleSoft’s figures.

NOTE: DO NOT check the Close box until you have verified the actual tender balance. Once the box is checked, it cannot be unchecked.

*** DO NOT CHECK MARK THE “CLOSE” BOXES (YET) ***

Once the Close Box is checked, it cannot be unchecked. If you Close a Cashier without having entered the appropriate amounts, it will be like reporting that the Cashier is short whatever amounts are displayed by PeopleSoft.

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Step	Action
7.	Once it has been verified that the Cashier’s actual tenders balance with PeopleSoft’s figures, enter the amounts into the corresponding fields in the “Closing Balance” column. As you enter the amounts, the figures in the “Over/Short Amount” column will disappear.

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