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Closing Cashier Office


LabelDescription
Business Process

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Cashiering
Module

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Student Financials
BP IDSF 013
PrerequisitesEnsure that all Cashiers’ actual tenders balance with PeopleSoft’s reported tenders.  [If not, refer to Job Aid: What if cashier is over or short?* Job Aid Name may change*]

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DescriptionThis Job Aid illustrates how to close and open Cashier Office.
CommentsN/A


Instructions 


StepAction
1.

Click on [ ] then [ ] and navigate to Student Financials -> Cashiering -> Cash Management -> Close Offices…

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StepAction
5.Click the “Close” Box [ ] for all the Registers to be closed so that a check mark appears in the box [ ]

Result of Step 5
In the sample screenshot below, Registers CI101 and CI102 will be closed.


StepAction
6.

Click the “Close Cashier” page (tab) [ ].  In the sample screenshot below, there are two Cashiers.  Navigation through this section is the same as the method that was used to navigate through the “Registers” section.  You can view the Cashiers one by one or they can be displayed all at once.

Sample Screen Description-All Cashiers displayed at once
There are two cashiers being displayed: RBALINTE and SMOHSENI

Sample Screen Description- Tender Closing Balances

The amounts of the various Tenders that were taken in will be displayed for each Cashier in the “Tender Closing Balance” section in the “Over/Short Amount” column.  In the sample screenshot below, Cashier RBALINTE took in $138.00 in cash and $276.00 in checks.  Cashier SMOHSENI took in $10.00 in cash, $10.00 in checks, and $10.00 in Visa credit cards.  These amounts are per PeopleSoft.

NOTE: Before doing anything on this screen, count out your Cashiers and verify that their actual tenders balance with PeopleSoft’s figures.

*** DO NOT CHECK MARK THE “CLOSE” BOXES (YET) ***


Once the Close Box is checked, it cannot be unchecked.  If you Close a Cashier without having entered the appropriate amounts, it will be like reporting that the Cashier is short whatever amounts are displayed by PeopleSoft.

StepAction
7.

Once it has been verified that the Cashier’s actual tenders balance with PeopleSoft’s figures, enter the amounts into the corresponding fields in the “Closing Balance” column.  As you enter the amounts, the figures in the “Over/Short Amount” column will disappear.

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StepAction
8.

Verify that the Tender amounts for each Cashier to be closed have been entered correctly.

Verify that the Tender amounts for each Cashier to be closed have been entered correctly.

Verify that the Tender amounts for each Cashier to be closed have been entered correctly.


Click the “Close” box so that a checkmark appears in the box. 

Note that once the Close box in this section (the “Cashiers” section) is checked, IT CANNOT BE UNCHECKED.


StepAction
9.

Click the “Close Offices” page (tab) [ Image Modified].

StepAction
10.Click the “Close” button [ ] to close the Office.


Result of Step 10
The “Close Offices” tab will show who closed the Office and the date and time when the Office was closed.


StepAction
11.End of job aid.