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D - Improve business practices and service to students by leveraging resources to implement innovative systems such as the Transcript Evaluation Process and Smart Panda.

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Objective

Responsible Person

Target Date for Achievement

Action Steps

Measure of Progress

Examine the use and maintenance of third-party products with PeopleSoft, and ensure that new products do not hamper the system.

Status
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Blue

Green
title

In progress

COMPLETE

  • District Office Educational Services Team

  • Fall 2022

A. Transcript Automation Project (Vendors: Smart Panda and Parchment Premium)

  •  Phase 1: Implement OCR (Optical Character Recognition) bolt-on - Raptor for incoming PDF transcripts
  •  Phase 2: Implement Parchment Premium to replace manual transcript downloading
  •  Phase 3: Implement electronic transcripts (EDI)

B. Other

  •  Revise business practices for incoming transcripts at the DO
  •  Develop and disseminate training documents
  •  Train all users

A. Transcript Automation Project

  • Raptor implemented; updates implemented as needed from Smart Panda and from end- user requests

  • Parchment Premium implemented

B. Other

  • Business practices revised as needed

  • Training documentation disseminated

C. Training completed; # of end users trained

  • Comparison report of the volume of transcript processing backlog before and after implementation of Raptor and revised transcript evaluation process

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Status and Evidence

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Other related-project updates:

Imaging:

  • Workaround for the second half of 2022: Provided campuses access to network folders. Staff were trained on how to map, and how to access.

  • Jan 2023:

    • (tick) SoftDocs implementation began (tick)

    • Week of 01/16/2023:

      • Completed “Welcome Meeting” with SoftDocs and assigned with a Project Manager

      • Received Communication Matrix sheet

      • Scheduled meeting for next week to establish project timeline and contacts

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Tip

Completed - See Support Center created for Transcript Automation Project: Transcript Processing

C.

Status
colourYellowGreen
titleIn progressCOMPLETE

Note

In Progress - Reviewing transcript evaluation process

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