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Marina Rosales

Elaine Chance

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Objective

Responsible Person

Target Date for Achievement

Action Steps

Measure of Progress

Examine the use and maintenance of third-party products with PeopleSoft, and ensure that new products do not hamper the system.

Status
colourBlue
titleIn progress

  • District Office Educational Services Team

  • Fall 2022

A. Transcript Automation Project (Vendors: Smart Panda and Parchment Premium)

  •  Phase 1: Implement OCR (Optical Character Recognition) bolt-on - Raptor for incoming PDF transcripts
  •  Phase 2: Implement Parchment Premium to replace manual transcript downloading
  •  Phase 3: Implement electronic transcripts (EDI)

B. Other

  •  Revise business practices for incoming transcripts at the DO
  •  Develop and disseminate training documents
  •  Train all users

A. Transcript Automation Project

  • Raptor implemented; updates implemented as needed from Smart Panda and from end- user requests

  • Parchment Premium implemented

  • EDI implemented

B. Other

  • Business practices revised as needed

  • Training documentation disseminated

C. Training completed; # of end users trained

  • Comparison report of the volume of transcript processingbacklogbefore processing backlog before and after implementation of Raptor and revised transcript evaluation process

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Note

In Progress - eTranscript estimated to be implemented in Spring 2023

Week of 01/16/2023:

  • Completed technical meeting with eTranscript

  • Test accounts were provided for Project Leads to begin testing

B.

Status
colourGreen
titleCompleted as of 06/01/2022

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