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Enter here. 

Instructions 

Enter here. This job aid will go over the process necessary to close an open Cashier Office.


StepAction
1.Navigate to Student Financials → Cashiering → Cash Management → Close Offices.


StepAction
2.

Set the Business Unit to "SDCCD." 

If you know the correct code, enter it into the Cashier's Office field. Otherwise, click Search and choose an option from the search results. 

Example: "CITY1." 


StepAction
3.

The Close Registers tab will display. 

If there is more than one Register open, there are two ways to view them. You can either display one page at a time and click through the pages using the (<) and (>) arrows or click on View All to display them on one page. 


StepAction
4.Under the Registers section, check the Close box next to all of the registers
you wish to close
. 
5.Click on the Close Cashier tab. 


StepAction
6.

The amounts of the various Tenders that were taken in will be displayed for each Cashier in the Tender Closing Balance section in the Over/Short Amount column. If there is more than one Cashier open, there are two ways to view them. You can either display one page at a time and click through the pages using the (<) and (>) arrows or click on View All to display them on one page. 

In the sample screenshot below, Cashier

RBALINTE

DWILLIAM took in

$138

$2,723.

00

50 in cash

and $276

.

00 in checks. 

Cashier

SMOHSENI

MLIMTIAC took in

$10.00

$1318 in cash

, $10.00 in checks, and $10.00 in Visa credit cards.  These amounts are per PeopleSoft.Before

. Before doing anything on this screen, count out your Cashiers and verify that their actual tenders

balance with

match PeopleSoft’s figures.

NOTE

Note: DO NOT check the Close box until you have verified the actual tender balance. Once the box is checked, it cannot be unchecked. 


StepAction
7.Once it has been verified that the Cashier’s actual tenders balance with PeopleSoft’s figures, enter the amounts into the corresponding fields in the Closing Balance column.  As you enter the amounts, the figures in the Over/Short Amount column will disappear.


StepAction
8.

Carefully verify that the Tender amounts for each Cashier to be closed have been entered correctly.

9.

Check the Close box next to each Cashier to be closed. 

Note: Once the Close box in the Cashiers section is checked, IT CANNOT BE UNCHECKED.

10.Click on the Close Offices tab. 


StepAction
11.

Click on Close to close to office. 

Under details, you can verify who closed the Office and the date and time it was closed.


StepAction
12.End of job aid.