AP 5011 - Admission and Concurrent Enrollment of High School and Other Young Students
Administrative Procedures
Chapter 5 - Student Services
AP 5011 - Admission and Concurrent Enrollment of High School and Other Young Students
NOTE: This procedure is legally required if the District admits high school students or younger students. Local practice may be inserted below. For Districts that are non-CCAP track, the procedures should, at a minimum, address or include:
Admission criteria and procedures for younger students enrolling in the community college:
Special part-time students (if applicable and as defined in Board Policy)
Special full-time students (if applicable and as defined in Board Policy)
Summer school students (if applicable and as defined in Board Policy)
Agreements between school District(s) and community college District
Credit granted for courses
Limits on the number of units for which special part-time students may enroll [ See Education Code Section 76001 subdivision (d) for specific language ]
Procedures for denial of request for full-time enrollment, including time constraints [ See Education Code Section 76001 subdivision (b) for specific language ]
Procedures for recording board findings and reasons for denial of a request for admission by a student identified as highly gifted.
Procedures for assigning a low enrollment priority to special part-time or full-time students, except for students attending a middle college high school if the student is seeking to enroll in a course that is required for the student’s middle college high school program, to ensure they do not displace regularly admitted students.
Procedures for maintaining records of enrollment of these students for apportionment purposes.
Procedures for ensuring that claims for state apportionment for K-12 students meet all of the following criteria:
The class is open to the general public
The class is advertised as open to the general public in one or more of the following:
The college catalog
The regular schedule of classes
An addenda to the catalog or schedule
If the decision to offer a class on a high school campus is made after publication of the District’s regular schedule of classes, and the class is only advertised to the general public through electronic media, the class must be advertised for a minimum of 30 continuous days prior to the first meeting of the class.
If the class is offered on a high school campus, the class may not be held during the time the campus is closed to the general public, as defined by the school board.
If the class is a physical education class, no more than 10 percent of the enrollment of the class may consist of special part-time or full-time students.
NOTE: The following is an illustrative example of procedures. Legally required and legally advised clauses are indicated.
Required To be considered for admittance as a special part-time student, the student must meet the eligibility standards as established in Education Code Sections 48800 and 76001.
Legally advised Admission is subject to seat availability. The student must submit:
district application for admission;
written and signed parental or guardian consent;
written and signed approval of his/her/their principal [ NOTE: A parent or guardian of a pupil who is not enrolled in a public or private school may petition directly without the signature of a principal.]
demonstration that the student is capable of profiting from instruction. The [designate position ] has the authority to make the final decision whether a student can benefit from instruction.
Required To be considered for admission as a special full-time student, the student must meet the eligibility standards as established in Education Code Section 48800.5.
Legally advised Admission is subject to seat availability. The student must submit:
district application for admission;
written and signed parental or guardian consent;
written and signed acknowledgment of his/her/their principal. [ NOTE: A pupil who is not enrolled in a public or private school does not need to provide written acknowledgment from his/her/their school principal.];
demonstration that the student is capable of profiting from instruction;
written approval of the governing board of the school district of attendance. The [designate position ] has the authority to make the final decision whether a student can benefit from instruction.
Required To be considered for admission as a special summer session student, the student must meet the eligibility standards as established in Education Code Sections 48800 and 76001. Students will not be admitted unless they have availed themselves of all opportunities to enroll in equivalent courses at their schools of attendance.
Legally advised The student must submit:
written and signed parental or guardian consent;
written and signed approval of his/her/their principal that the student has availed himself/herself/themself of all opportunities to enroll in an equivalent course at his/her/their school of attendance; and
demonstration that the student has adequate preparation in the disciplines to be studied.
All required documents shall be sent to the [ designate position ].
The San Diego Community College District (SDCCD) is committed to providing early college credit opportunities for career pathway completion to high school students. Early college credit programs aim to close equity gaps within career pathways and assist students in achieving college and career readiness and educational goals.
DEFINITIONS
Dual Enrollment – “Special part-time” or “Special full-time” students enrolled in high school and community college credit-bearing courses. Students receive both college and high school credit, and registration fees are waived.
College and Career Access Pathways (CCAP) – Dually enrolled students taking college credit-bearing courses on the high school campus through a CCAP Partnership Agreement with the San Diego Community College District and K-12 districts. (AB 288)
CCAP Partnership Agreement – Agreement(s) between the college district and K-12 district(s) outlining the terms and conditions of the partnership and authorizing college-level courses to be offered on the high school campus(es).
Non-CCAP Dual Enrollment – Dually enrolled students taking college credit-bearing courses on either the high school or college campus, as identified in an official agreement between the educational partners. The agreements are referred to as “Agreements,” MOUs,” or “ISAs.”
Instructional Service Agreement (ISA) – Agreement(s) between the college district and an outside organization to deliver college-level education or training. Costs are often shared, and students may receive college credit.
Memorandum of Understanding (MOU) – An official agreement between agencies or districts that establishes the terms and conditions of the partnership.
Concurrent Enrollment – “Special admit” high school students who have been granted permission to enroll in both their institution and in community college, credit-bearing courses. Concurrent enrollment is a student-initiated process to take college courses on the college campus for college credit only. Concurrent Enrollment does not require an agreement between institutions, and courses are open to the entire college population. Concurrently enrolled, special admit students enrolled in less than 12 units per semester will have their registration fees waived but are responsible for textbooks, course materials, and the student health fee dependent on the program.
ENROLLMENT CRITERIA
For consideration of admittance as a special part-time or full-time student, the student must meet the eligibility standards as established in Education Code Section 48800 and 76001. Courses in which high school and other young students are permitted to enroll on the college campus unless otherwise notated within an MOU or Agreement will be open to the entire college population and will be taught with the rigor appropriate to the college-level courses in accordance with the approved course outline.
Admission is subject to seat availability, and the student must submit:
CCCApply college application for admission;
Written and signed parental or guardian consent; and
Written and signed approval of a high school official
FEES AND TEXTBOOKS
The following fees are waived for special part-time or full-time students; limitations and/or additions may apply as identified in annual Agreements and unique MOUs with high schools and community partners:
Enrollment fees up to 11 units per semester; and
Nonresident tuition fees for students residing in California regardless of their resident status.
The following fees are waived for dually enrolled students enrolling in CCAP courses and applicable MOUs:Health services fees;
Up to four college courses, or 15 units per term of registration fees;
Cost of required textbooks assigned by the instructor in which the student is registered.
Legally advised
HIGH SCHOOL STUDENTS
For students attending high school, a high school official [ designate position ] will review the materials and will determine if the student has the abilities and sufficient preparation to benefit from instruction at a community college. The decision of the high school official [ designate position ] shall be final. The determindation and may be determined by applying the following criteria: done by [ one or more of the following options ]:
A review of the materials submitted by the student;
Meeting with the minor student his/her/their and parent/guardian;
Consultation with the student’s teachers and/or school administrators; and/or [ designate appropriate college staff ];
Consideration of the welfare and safety of the student and others; and or
Consideration of local, state, or federal laws.
MIDDLE AND LOWER SCHOOL STUDENTS
The college president or designee shall make the admission determination for students attending middle and lower schools. For students attending middle and lower schools, the determination shall be made by [ designate position ]. The school must provide transcripts and a letter signed by the principal indicating how, in his/her/their opinion, the student can benefit from community college instruction. The College President, or designee, [ designate position ] will determine if the student has the abilities and sufficient preparation to benefit from instruction at a community college and that the student’s safety and that of others will not be affected. be considered to ensure the overall campus security is not affected. The decision of the [ designate position ] shall be final. Once a decision has been made, the student, his/her/their parent or guardian, and the school principal shall be informed of the decision. This determination may be done by applying the following criteria [ one or more of the following options ]:
A review of the materials submitted by the student;
Meeting with the minor student and his/her/their parent/guardian;
Consultation with the [ designate appropriate college staff ]; college Counseling department;
Consideration of the welfare and safety of the student and others;
Consideration of local, state, or federal laws;
Review of the content of the class in terms of sensitivity and possible effects on the minor;
Requirements for supervision of the minor; and/or
Times the class(es) meet and the effect on the safety of the minor.
Required Courses in which high school and other young students are permitted to enroll will be open to the entire college population, and will be taught with the rigor appropriate to college-level courses in accordance with the approved course outline.
Required If a request for special part-time or full-time enrollment is denied for a pupil who has been identified as highly gifted, the Board shall provide written findings and reasons for the denial within 60 days. A recommendation regarding the request for admission, and the denial shall be submitted to the Board at a regularly scheduled meeting that falls at least 30 days after the request for admission has been submitted.
NOTE: Districts may also decide to trigger AB 288 benefits through CCAP Partnership Agreements by adopting all the legal requirements of Education Code Section 76004. For Districts that are CCAP track, this procedure should contain, at a minimum, the following language:
APPEAL PROCESS
In cases where a request for special part-time or full-time enrollment is denied, a recommendation for admission and the denial shall be submitted to the Vice Chancellor of Educational Services 30 days after the request for admission has been submitted. The Vice Chancellor of Educational Services shall provide written findings and reasons for the denial within 60 days.
COLLEGE AND CAREER ACCESS PATHWAYS (CCAP)
The San Diego Community College District’s Board of Trustees has adopted all the legal requirements of Education Code Section 76004 in order to participate in the College and Career Access Pathways (CCAP) partnership in conjunction with the governing board of a school district to offer or expand dual enrollment opportunities for students who may not already be college-bound or who are underrepresented in higher education. The goal of participating in a CCAP partnership is to develop seamless pathways from high school, including continuation high school, to community college for career technical education or preparation for transfer, improving high school graduation rates, or helping high school students achieve college and career readiness.
The governing board had adopted all the legal requirements of Education Code Section 76004 in order to participate in the College and Career Access Pathways (CCAP) partnership with the governing board of a school district or a county office of education for the purpose of offering or expanding dual enrollment opportunities for students who may not already be college bound or who are underrepresented in higher education, with the goal of developing seamless pathways from high school to community college for career technical education or preparation for transfer, improving high school graduation rates, or helping high school pupils achieve college and career readiness.
The SDCCD may enter into a CCAP partnership with a school district or county office of education partner that is governed by a CCAP Partnership Agreement approved by the governing boards of both partners districts. As a condition of adopting a CCAP Partnership Agreement, the governing board of each partner, shall do both of the following:
For career technical education pathways to be provided under the partnership, consult with, and consider the input of, the appropriate local workforce development board to determine the extent to which the pathways are aligned with regional and statewide employment needs. The governing board of each partner shall have final decision-making authority regarding the career technical education pathways to be provided under the partnership; and
Present, take comments from the public on, and approve or disapprove the dual enrollment partnership agreement at an open public meeting of the governing board of the district.
The governing board of each district shall present, take comments from the public on, and approve or disapprove the dual enrollment partnership agreement at an open public meeting of the district’s governing board.
The CCAP Partnership Agreement shall be filed with the California Community Colleges Chancellor’s Office, and with the department, before the start of the CCAP partnership and shall:
Outline the terms of the CCAP partnership, which shall include, but not necessarily be limited to the total number of high school students to be served and the total number of full-time equivalent students (FTES) projected to be claimed by the community college district; the scope, nature, time, location, and listing of community college courses to be offered; and criteria to assess the ability of pupils to those who will benefit from those courses.
Establish protocols for information sharing, in compliance protocols to comply with all applicable state and federal privacy laws, joint facilities use, and parental consent for high school students to enroll in community college courses. The protocols shall only require a high school student participating in a CCAP partnership to submit one parental consent form, and a high school official’s recommendation, for the duration of the student’s participation in the CCAP partnership.
Identify a point of contact for the participating community college district and school district partner.
Certify that any community college instructor teaching a course on a high school campus has not been convicted of any sex offense as defined in Education Code Section 87010 or any controlled substance offense as defined in Education Code Section 87011.
Certify that any community college instructor teaching a course at the partnering high school campus has not been displaced or resulted in the termination of an existing high school teacher teaching the same course on that high school campus.
Certify that a qualified high school teacher teaching a course offered for college credit at a high school campus has not displaced or resulted in the termination of an existing community college faculty member teaching the same course at the partnering community college campus.
Include a plan by the community college district to ensure both the following:
A community college course offered for college credit at the partnering high school campus does not reduce access to the same course offered at the partnering community college campus; and
Participation in a CCAP partnership is consistent with the core mission of the community colleges pursuant to Education Code Section 66010.4, and that pupils participating in a CCAP partnership will not lead to enrollment displacement of otherwise eligible adults in the community college.
Certify that both the school district and community college district partners comply with local collective bargaining agreements and all state and federal reporting requirements regarding the qualifications of the teacher or faculty member teaching a CCAP partnership course offered for high school credit.
Specify both of the following:
Which participating district will be the employer of record for purposes of assignment monitoring and reporting to the county office of education; and
Which participating district will assume reporting responsibilities pursuant to applicable federal teacher quality mandates.
Certify that any remedial course taught by community college faculty at a partnering high school campus shall be offered only to high school pupils who do not meet their grade-level standard in math, English, or both, on an interim assessment in grade 10 or 11, as determined by the partnering school district. High school and community college faculty shall make a collaborative effort to deliver an innovative remediation course as an intervention in the pupil’s junior or senior year to ensure the pupil is prepared for college-level work upon high school graduation.
A community college district participating in a CCAP partnership shall not provide physical education course opportunities to high school pupils or any other course opportunities that do not assist in the attainment of at least one of the following goals:
Developing seamless pathways from high school to community college for career technical education or preparation for transfer;
Improving high school graduation rates; or
Helping high school students achieve college and career readiness.
The District will not enter into a CCAP partnership with a school district within the service area of another community college district, except where an agreement exists or is established between those community college districts authorizing that CCAP partnership.
The District will allow an existing CCAP partnership to be amended, or a new CCAP agreement to be established with a school district or county office of education and a community college district outside of the primary community college district’s service area, if the primary community college district has declined a request from the school district or county office of education, or has failed to take action within 60 calendar days of a request by the school district or county office of education, to either amend into the existing CCAP partnership the requested courses, or to approve another community college district to enter into a CCAP partnership to offer those courses.
A high school pupil enrolled in a course offered through a CCAP partnership shall not be assessed any fee prohibited by Education Code Section 49011.
The college district may shall assign priority and course registration to a high school student pupil seeking to enroll in a community college course required for their pupil’s CCAP partnership program that is equivalent to the priority assigned to a pupil attending a middle college high school as described in Education Code Section 11300 and consistent with middle college high school provisions in Education Code Section 76001. Units completed by a pupil pursuant to a CCAP agreement may count towards determining a pupil’s registration priority for enrollment and course registration at a community college. Registration priority for enrollment and course registration may be:
Equivalent to that of a student attending a middle college high school as described in Education Code Section 11300;
Consistent with middle college high school provisions in Education Code Section 76001; and/or
Determined using prior units completed pursuant to a CCAP agreement.
The District may limit enrollment in a community college course solely to eligible high school students if the course is offered at a high school campus, either in-person or using an online platform, during the regular school day and the community college course is offered under a CCAP partnership agreement.
The District may allow a special part-time student participating in a CCAP partnership agreement established pursuant to this article to enroll in up to a maximum of 15 units per term in courses offered at the community college campus or the participating high school campus, if all the following circumstances are satisfied:
The units constitute no more than four (4) community college courses per term;
The units are part of an academic program that is part of a CCAP partnership agreement established pursuant to this article; and
The units are part of an academic program designed to award students both a high school diploma and an associate degree or a certificate or credential.
The governing board of the District exempts special part-time students seeking to enroll in a community college course required for the student’s CCAP partnership program from the following fee requirements:
Student representation fee (Education Code Section 76060.5)
Nonresident tuition fee and corresponding permissible capital outlay fee or processing fee (Education Code Section 76140)
Transcript fees (Education Code Section 76223)
Course enrollment fees (Education Code Section 76300)
Apprenticeship course fees (Education Code Section 76350)
Child development center fees (Education Code Section 79121)
The units constitute no more than four community college courses per term;
The units are part of an academic program that is part of a CCAP partnership agreement; and
The units are part of an academic program designed to award students both a high school diploma and an associate degree or certificate or credential.
The District shall not receive a state allowance or apportionment for an instructional activity for which the partnering district has been, or shall be, paid an allowance or apportionment.
The attendance of a high school student at a community college as a special part-time or full-time student is authorized attendance for which the community college shall be credited or reimbursed pursuant to Education Code Section 48802 or 76002, provided that no school district has received reimbursement for the same instructional activity.
For purposes of calculating classroom-based average daily attendance (ADA) for classroom-based instruction apportionments:At least 80% of the instructional time offered by a charter school pursuant to an authorized CCAP Partnership Agreement shall be at the school site; and
The charter school shall require a student to attend a minimum of 50 percent (50%) of the minimum instructional time required if the student is also a special part-time admit enrolled in a community college, and the student will receive academic credit upon satisfactory completion of the enrolled course(s) (Education Code Section 47612.5)
For each CCAP partnership agreement entered into, the college district shall report annually to the California Community Colleges Chancellor’s Office, the Legislature, the Director of Finance, and the Superintendent the total number of:
High school pupils by school site enrolled in each CCAP partnership, aggregated by gender and ethnicity, and reported in compliance with all applicable state and federal privacy laws;
Community college courses by course category and type and by school site enrolled in by CCAP partnership participants;
Successful course completions, including completion percentages, by course category and type, and by school site, of CCAP partnership participants;
Full-time equivalent students (FTES) generated by CCAP partnership community college district participants; and
Full-time equivalent students (FTES) served online generated by CCAP partnership community college district participants.
The District participating in a CCAP partnership agreement shall enroll high school pupils in any course that is part of a CCAP partnership agreement offered at a community college campus. Courses offered through the CCAP program may be offered at the community college campus or the participating high school campus.
The District or county office of education shall not receive a state allowance or apportionment for an instructional activity for which the partner has been, or shall be, paid an allowance or apportionment.
The attendance of a high school pupil at a community college as a special part-time or full-time student pursuant to this section is authorized attendance for which the community college shall be credited or reimbursed pursuant to Education Code Section 48802 or 76002, provided that no school district or county office of education has received reimbursement for the same instructional activity. For purposes of calculating classroom-based average daily attendance for classroom-based instruction apportionments, at least 80 percent (80%) of the instructional time offered by a charter school pursuant to an authorized CCAP partnership agreement shall be at the school site, and the charter school shall require the attendance of a pupil for a minimum of 50 percent (50%) of the minimum instructional time required to be offered pursuant to paragraph (1) of subdivision (a) of Education Code Section 47612.5, if the pupil is also a special part-time student enrolled in a community college pursuant to this section and the pupil will receive academic credit upon satisfactory completion of enrolled courses.
For each CCAP partnership agreement entered into pursuant to this section, the district shall report annually to the California Community Colleges Chancellor’s Office, the Legislature, the Director of Finance, and the Superintendent all of the following information:
The total number of high school pupils by school site enrolled in each CCAP partnership, aggregated by gender and ethnicity, and reported in compliance with all applicable state and federal privacy laws.
The total number of community college courses, by course category and type and by school site enrolled in by CCAP partnership participants.
The total number and percentage of successful course completions, by course category and type and by school site, of CCAP partnership participants.
The total number of full-time equivalent students generated by CCAP partnership community college district participants.
The total number of full-time equivalent students served online generated by CCAP partnership community college district participants.
References: Education Code Sections 11300; 47612.5; 48800; 48800.5; 48802; 49011; 66010.4; 76001; 76002; 76004; 87010; 87011; et seq. Title 5 Section 56700
Approved by the Chancellor: September 22, 2022
Supersedes: New Procedure
Revised 8/03, 2/04, 2/05, 2/06, 2/07, 3/12, 4/16, 4/20, 4/23, 4/24, 4/25