Adding Students in a Special Program (MCHS/ECHS, MESA-ASEM, PUENTE, UMOJA,) for MIS

Owned by Victor DeVore
Last updated: Nov 04, 2019
2 min read

Summary

Label

Description

Business Process

Adding Students in a Special Program (MCHS/ECHS, MESA-ASEM, PUENTE, UMOJA,) for MIS

ModuleMIS/320
Prerequisites

Students must have a person record before entering a Student Attribute

DescriptionThis job aid walks you through the steps needed to add a student to a special pop group.

Instructions:

StepInstructions
1

Click on  and  navigate to:

MIS/320 Reporting → MIS Data Collection →  Student Attributes


2

Entering a new student into a program. Adding an SG Student Attribute for the first-time to a student.

After navigating to the Student Attributes page, click on the Add a New Value tab.


  • Enter the student ID number
  • Academic Institution should default to SDCCD
  • Enter the Academic Career
  • Enter the Campus
  • Click Add

NOTE:  It is recommended to not use the search feature (magnifying glass) for the ID, as the search feature will take a long time to load.

3

Under the Student Attributes field, click the magnifying glass and select the appropriate Student Attribute code or enter the code manually.

  • SG05—MESA-ASEM Status
  • SG06—PUENTE Status
  • SG07—MCHS-ECHS Status
  • SG08—Umoja Status

4

Under the Student Attribute Values field, enter the following information:

  • Effective Date: Use the Best Practice date for the Reporting Term:

      Spring:  01/01/Year

      Summer:  06/01/Year

      Fall:  08/01/Year

  • Reporting Term
  • Attribute Value—click on the magnifying glass and select the appropriate value
  • Click Save

In this example, we have an Umoja student who is new to the Umoja program in Fall 2019.  Enter 08/01/2019 as the Effective Date, 2197 as the Reporting Term and 1, Umoja Student, as the Attribute Value.

5

If entering multiple students at a time, after saving, click the Add button on the bottom of the page to move to the next student. Clicking Add will direct the user back to the Add a New Value entry page.