How to Update a CalWORKs Student Record

Owned by mySDCCD Help
Last updated: Jun 03, 2019
3 min read

This job aid will walk you through the process of updating a CalWORKs student record for MIS

StepInstructions
1

Navigate to: MIS/320 Reporting → MIS Data Collection → Student CalWORKs Data

2

You will be prompted to search for a person.  Please search for a student in the "Find an Existing Value" tab.

  1. Enter the Student's ID in the ID field
  2. Enter in Academic Institution: SDCCD
  3. Enter in  your career (UGRD or CE)
  4. Enter your Campus
  5. Enter in the reporting term that you wish to update

and then click on "Search"

3

You should see the CalWORKs page for the semester as shown below.  To update the page, be sure to click on the + icon to add an entry/row to the CalWORKs page.  This should be done each time you make any change to an MIS value.

4

CalWORKs Information Page

This page contains information on:

  • CalWORKs Student Information
  • Direct Student Support Services Provided
    • Check whichever direct student support services your CalWORKs office is providing to the student
  • Student Contacts
    • Recording student contacts  (e.g. ITP, Education Plan, Contacts)
  • General Notes
    • General notes related to the student not tied to a specific contact or MIS.

5

CalWORKs Family Data

This page requires you to enter in the number of children, number of children receiving child care, and (if known) hours of child care on and off campus.

6

CalWORKs Employment Data

This page shows information related to employment services provided to the student.  This is also where you will enter in work activity information related to the student.

Note: If you enter a work activity begin date, you are required to enter a Taxonomy.  To find the right codes, be sure to click on the magnifying glass next to the text box.

7

CalWORKs Addition

This page will provide you with an overview of information on the student:

  • Basic student biographical information including resiency.
  • CalWORKs Work-Study Information.  Note if the student is receiving transportation services from EOPS, that box will be checked.
  • Student Groups (this will list any student groups the student is in.  Includes:
    • Foster and Homeless Students
    • Prerequisites
    • Admissions Status
  • Basic Financial Aid Information