Scheduling An Open Entry/ Exit Class

Business Process: Scheduling An Open Entry/ Exit Class

Module: Curriculum Management

Prerequisites:

Reference Create a New Class Section Job Aid and Special Designator Job Aid

This Job Aid will go over the process of scheduling a class with special designator of open entry/exit class.

Step	Action
1.	Navigate to Curriculum Management -> Schedule of Classes -> Schedule New Course.
2.	On the Basic Data tab, navigate to the bottom to page under Class Attributes, and click Last hyperlink on the right hand side. Then click the plus icon to add another row.

Step	Action
3.	On the new row, under Course Attribute, enter “SPDG” for Special Designator and tab out or click on the magnifying glass icon to select “SPDG”.
4.	Click on the magnifying glass icon next to the box under *Course Attribute Value to select the “OE_OE” Open Entry/Open Exit course attribute value.

Step	Action
5.	If course requires tracking, tracking courses attribute need to be added. Under the Special Designator course attribute line, click the icon to add new row. A blank row will appear below.

Step	Action
6.	On the new row, under Course Attribute, enter “TRKI” for “Attendance Tracking Used” and tab out or click on the magnifying glass icon to select “TRKI”.
7.	Click on the magnifying glass icon next to the box under *Course Attribute Value to select the “YES” for the course attribute value. This will allow tracking for this course.

Step	Action
8.	On the Meetings Tab, scheduler must double the Maximum Hours in the TBA Hours section. Click Save below. Notice there will be an Error Hours that shows; that is okay.

Step	Action
9.	End of job aid.